267021 Supplemental Information Letter No. 1.pdf

This Supplemental Information Letter No. 1 is issued by the City of Salem Department of Finance Services Contracts & Procurement in response to bidder inquiries regarding Bid No. 267021 for Emergency Drinking Water Laboratory Services. The procurement seeks laboratory analysis services for drinking water testing across seven analyte categories: Synthetic Organic Chemicals (SOCs), Volatile Organic Chemicals (VOCs), Total Trihalomethanes (TTHMs), Haloacetic Acids (HAA5), Geosmin/Microcystin-Inducing Bacteria (MIB), Microcystin, and Cylindrospermopsin, with estimated sample quantities of 10 samples each for SOCs, VOCs, TTHMs, and HAA5, and 20 samples each for Microcystin and Cylindrospermopsin. Sampling is as-needed with no identified start date. The bid closing date is April 22, 2026, at 11:00 a.m. local time, with contract commencement on July 1, 2026, through June 30, 2027, with renewal options for up to four additional one-year periods. The City is responsible for sample collection and shipping, while the selected laboratory contractor must provide sample bottles, coolers, packing materials, chain of custody documentation, sample instructions, and prepaid shipping labels prior to sample collection.

The incumbent laboratory contractor is Eurofins Eaton Analytical. Method substitutions are permitted subject to City approval during the contracting process. No special reporting limits are required. VOC and TTHM analyses may be requested on different samples or the same samples depending on regulatory requirements; for example, Stage 2 DBP samples would not include VOC analyses. The selected contractor must maintain current accreditation from the State of Oregon Environmental Laboratory Accreditation Program (ORELAP) and comply with EPA Safe Drinking Water Act requirements and Oregon Health Authority standards. Results must be reported within 48 hours of analysis completion, with delivery of all materials required within 48 hours of request to Public Works Operations at 1457 23rd Street SE, Salem, Oregon 97302.