Bid NO. 25-09 Sewer Maintenance Materials

The state and local contract opportunity, Bid No. 25-09, is an Invitation for Bid (IFB) issued by the City of Huntsville, Texas, seeking suppliers for sewer maintenance materials across multiple jurisdictions including Van Zandt County and several Houston City areas. The procurement covers a diverse range of materials such as flexible base, stabilized flexible base, chip rock limestone, sand, and rip rap, to be utilized for municipal infrastructure maintenance. Responses are due on February 4, 2025, at 2:00 PM CST, with a preceding questions deadline of January 20, 2025. The contract will be awarded in February 2025 and will have an initial term of one year through January 31, 2026, with potential for two additional one-year renewals extending potentially through January 31, 2028. Evaluation criteria will be based on best value, with the possibility of multiple vendor awards. Deliveries must be made to job sites within Huntsville city limits between 8:00 AM and 4:00 PM Monday through Friday, with pricing to include all associated charges such as delivery, fuel surcharge, environmental fees, drop ship, and demurrage costs.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the provided documentation. All bidders must provide comprehensive insurance documentation prior to contract award, specifically requiring commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate. The procurement allows for flexible ordering, with no minimum order quantities or dollar amounts guaranteed, and the city will provide estimated annual usage quantities on an "as-needed" basis. While the exact budget range is not specified, the broad geographic coverage and diverse material requirements suggest a potentially significant procurement value. The contract appears designed to establish a flexible, responsive supply arrangement for municipal infrastructure maintenance materials, allowing the city to procure necessary supplies efficiently as project needs arise throughout the contract period.