Bid No. 234033 Generator Maintenance

The City of Salem, Oregon, through Marion County, is procuring generator maintenance services via Bid No. 234033, seeking a comprehensive maintenance contract for twenty-one (21) emergency generators and automatic transfer switches located at various municipal sites. The procurement requires a contractor to perform monthly service inspections, provide 24/7 emergency repair services, and conduct annual testing across multiple civic buildings, fire stations, and communication infrastructure. Specific deliverables include detailed monthly and annual generator inspections, comprehensive maintenance reporting, and emergency response capabilities. The bid evaluation will be based on the lowest responsive and responsible bidder, with the total lump sum yearly bid amount serving as the primary selection criterion. The solicitation was posted on April 4, 2023, with bid responses due on May 3, 2023, at 11:00 a.m. local time. The City intends to award a one-year agreement beginning July 1, 2023, with potential for up to four additional one-year renewal options.

The procurement appears open to both resident and non-resident bidders, with Oregon's reciprocal preference law potentially influencing bid considerations for out-of-state vendors. Two bidders have been identified in the bid tabulation: Legacy Power Systems from Gig Harbor, Washington, and Power Systems West from Portland, Oregon. The City has indicated its intent to award the contract to Legacy Power Systems, with their bid priced at $36,540 for the yearly service. The contract includes provisions for a 15% materials markup, online reporting requirements, and additional pricing for supplementary services such as emergency response, lab fuel analysis, and load bank testing. Bidders must demonstrate compliance with the City's non-discrimination policies and provide appropriate insurance coverage. The total contract value appears to range between $36,540 and $42,084 annually, with potential for expansion through renewal options.