Procurement Information.docx

This procurement information document pertains to Bid No. 234033 for generator maintenance services issued by the City of Salem, Oregon, in coordination with Marion County. The City seeks a comprehensive maintenance contractor for twenty-one (21) emergency generators and automatic transfer switches distributed across multiple municipal facilities, including civic buildings, fire stations, and communication infrastructure. The required services encompass monthly service inspections, 24/7 emergency repair capabilities, and annual testing protocols. The solicitation was posted on April 4, 2023, with bid responses due on May 3, 2023, at 11:00 a.m. local time. The City intends to award a one-year agreement commencing July 1, 2023, with four optional one-year renewal periods available.

The contract will be awarded to the lowest responsive and responsible bidder, with the total lump sum yearly bid amount serving as the primary selection criterion. Two bidders submitted proposals: Legacy Power Systems from Gig Harbor, Washington, and Power Systems West from Portland, Oregon. The City has indicated its intent to award the contract to Legacy Power Systems at a bid price of $36,540 annually. The contract structure includes provisions for a 15% materials markup and online reporting requirements, with additional pricing available for supplementary services including emergency response, laboratory fuel analysis, and load bank testing. The total contract value ranges between $36,540 and $42,084 annually depending on service utilization. Bidders must comply with the City's non-discrimination policies and provide appropriate insurance coverage documentation.