Bid No. 234032 Fire Alarm Monitoring and Services

The City of Salem, Oregon, through the Salem Housing Authority, is seeking bids for a comprehensive fire alarm monitoring and services contract covering nine apartment buildings within the Marion County jurisdiction. The procurement, identified as Bid No. 234032, requires a qualified fire alarm company to provide 24-hour fire alarm monitoring, equipment testing, annual inspections, and continuous service and maintenance. Key deliverables include initial equipment testing, annual system inspections, monthly monitoring services, and responsive maintenance both during and outside of normal business hours. The bid closing date is April 26, 2023, at 11:00 a.m. local time, with a Zoom bid opening scheduled for the same day. The anticipated contract term is one year, beginning July 1, 2023, with potential for four additional one-year renewal periods. Evaluation criteria include the bidder's ability to provide comprehensive monitoring services, hourly service rates, and compliance with civil rights and nondiscrimination laws.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly detailed in the documentation. The current solicitation indicates Convergint Technologies as the sole bidder, with a total bid amount of $18,440 for annual monitoring services. Additional potential costs include $50,000 to $75,000 for new radios/cell dialers and $10,000 to $15,000 for dialer programming. The contract requires the successful bidder to complete a contractor disclosure form and maintain appropriate liability insurance. While specific budget allocations were not comprehensively outlined, the bid manual suggests the contract will cover monitoring services for nine apartment buildings, with pricing mechanisms for both routine and emergency maintenance. The procurement appears to be seeking a vendor capable of providing comprehensive, reliable fire alarm monitoring and service capabilities for the Salem Housing Authority's facilities.