Bid No. 223031 Top Soil

Marion County and the City of Salem, Oregon are conducting a competitive bid process (Bid No. 223031) for the procurement of top soil through an annual requirements contract. The solicitation seeks approximately 700 yards of top soil that must meet specific material specifications. Bids are to be submitted electronically via the Equity Hub Bid Locker system by 11:00 AM local time on April 6, 2022, with the contract to be awarded to the lowest responsive bidder. The initial contract term is one year, with potential for up to four additional one-year renewal terms. Evaluation criteria will focus on total price, with the City reserving the right to adjust estimated quantities as needed. The bid process includes provisions for requesting approved equals, protesting solicitation, and requires bidders to disclose any relevant legal or regulatory violations. A Zoom bid opening is scheduled for April 6, 2022, at 11:00 AM Pacific Time to publicly review submitted bids.

The contract opportunity does not explicitly specify set-aside designations for disadvantaged businesses or specific restrictions on bidder qualifications. Pricing is subject to an escalation/de-escalation clause allowing for potential price adjustments during the contract term. The City of Salem will require the successful bidder to sign a standard contract agreement and comply with nondiscrimination policies, recycled materials preferences, and local tax laws. While specific budget ranges are not detailed in the provided documents, the annual requirements nature of the contract suggests flexibility in total contract value. No incumbent vendors are mentioned in the bid documentation. The procurement is structured to provide the City of Salem with a reliable source of top soil, with the flexibility to adjust quantities based on ongoing municipal needs.