Bid No. 223018 Full Circle Clamps

The City of Salem, Oregon, through its Administrative Services Department, Contracts and Procurement Division, issued Bid No. 223018 for Full Circle Clamps, a procurement opportunity for Marion County and the City of Salem. The solicitation seeks various sizes of repair clamps, primarily from the Romac brand or approved equivalents, with approximately 70 line items covering a range of clamp sizes and estimated quantities between 1 and 30 units per item. The bid requires vendors to provide unit and total pricing, with prices to remain firm for the first three months of the contract and subsequent provisions for potential escalation and de-escalation. Bids were due on March 23, 2022, at 11:00 AM local time, with a public bid opening conducted virtually via Zoom. The City intends to award a one-year contract with the potential for four additional one-year renewal periods, and the successful bidder must comply with human rights, non-discrimination, and contractor disclosure requirements.

The solicitation did not explicitly outline specific set-aside designations for disadvantaged enterprises, though the bid manual noted a preference for bids utilizing recycled materials under certain conditions. Two vendors, Consolidated Supply Co. and Ferguson Enterprises, submitted bids, with Ferguson Enterprises ultimately selected for contract award. The total bid amounts ranged from $27,435.20 to $32,943.30, indicating a modest procurement budget for the full circle clamps. The contract is non-exclusive, allowing the City to procure similar goods from other providers at its discretion. The sample goods agreement provided indicates that the successful vendor must meet insurance requirements, comply with applicable laws, and provide goods that are new, current, and free from defects. The procurement is structured to support municipal infrastructure maintenance and repair needs for Marion County and the City of Salem.