Bid No. 223013 Bark Dust for Pickup

The City of Salem, Oregon, through its Contracts & Procurement Division, is soliciting bids for Bid No. 223013 to procure bark dust for pickup, specifically seeking 800 yards of fir medium grade bark dust. The procurement is conducted on behalf of the Department of Public Works and will serve Marion County and the City of Salem. Bids were due on March 16, 2022, at 11:00 AM local time, with a virtual Zoom bid opening scheduled for the same date and time. The successful bidder will be required to enter into a 3-month agreement beginning July 1, 2022, with potential for renewal up to four additional one-year terms if deemed beneficial by the City. Bidders were expected to submit fixed pricing and respond to five contractor disclosure requirement questions prior to contract award. The City reserves the right to cancel the procurement or reject any or all bids, and will apply a percentage increase for non-resident bidders based on their state's preference for in-state bidders.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The bid tabulation revealed Bark Boys Inc. of Salem, OR as the sole vendor, who submitted a unit price of $18.00 per yard, totaling $14,400.00 for the 800 yards of bark dust. The City intends to award the contract to Bark Boys Inc. on March 29, 2022. A sample goods agreement indicates that the provider will be required to maintain specified insurance coverages and comply with nondiscrimination requirements. The contract will have an initial term of one year, with potential extensions upon mutual written consent. While no specific budget range was detailed beyond the $14,400 bid, the City has structured the procurement to allow flexibility in future procurement cycles through the potential multi-year renewal options.