Bid No. 223010 Brass Meter Adapters

The City of Salem and Marion County, Oregon are procuring brass meter adapters through Bid No. 223010, seeking four specific adapter sizes: 1" x 3/4" x 5/8", 1 1/2" x 1", 2" x 1", and 2" x 1 1/2". The estimated quantities range from 2 to 1,250 units per adapter type, with a total bid requirement for all items. Bids were due on March 16, 2022, at 11:00 AM local time, with an anticipated contract award within 30 calendar days of the bid closing date. The procurement is structured as a three-month initial contract beginning July 1, 2022, with potential for four additional one-year renewal periods. Pricing will remain firm for the first three months, after which vendors may request price adjustments proportional to supplier cost changes. Bidders must comply with state and local civil rights laws, provide employee health and retirement benefits, and participate in trade-related training programs. Evaluation criteria appear to be primarily price-based, with the lowest total bid being the primary consideration.

The contract includes a preference for resident bidders as mandated by Oregon law, potentially providing advantages to local Oregon-based businesses. The bid tabulation reveals four vendors competed: Ferguson Enterprises, Consolidated Supply, HD Fowler, and Tigard Winsupply, with Tigard Winsupply submitting the lowest total bid of $22,047.80. While no specific set-aside designations for disadvantaged enterprises were explicitly detailed, the procurement seems to maintain open competition. Vendors were required to bid on all items, indicating a comprehensive, bundled procurement approach. The contract will require delivery to the City of Salem Warehouse, suggesting local fulfillment is expected. The procurement does not appear to require complex technological integration or specify existing infrastructure requirements. This procurement represents a straightforward municipal supply contract for essential water infrastructure components, with a total estimated value around $22,000 for the initial contract period.