Bid No: 26-FAC-005 FIRE ALARM SYSTEM TESTING AND MAINTENANCE SERVICES

Douglas County, Georgia is seeking a Georgia Licensed Low-Voltage Contracting Firm to perform comprehensive fire alarm system testing and maintenance services through Bid No: 26-FAC-005. The procurement involves annual fire alarm system testing across multiple sites, requiring 100% detector activation testing, elevator shunt trip verification, relay operation checks, and central station communication verification in compliance with NFPA 72 standards. Qualified vendors must provide detailed unit pricing for initial and subsequent yearly inspections, maintenance, and repair work, including hourly rates for inspection teams, trip charges, and replacement parts markup percentage. A mandatory pre-bid meeting is scheduled for September 16, 2025, with sealed bids due on September 25, 2025, at 2:00 PM EST. The evaluation process will utilize a matrix considering the base bid, estimated repair team rates, trip charges, and material markup to determine the lowest responsive bidder. Technicians must meet strict qualification requirements and provide written documentation, with mandated response times of 4 hours by phone and 24 hours on-site for on-site service.

The contract is structured as an initial one-year term with potential renewals for up to four additional years, contingent on mutual agreement between the county and the winning vendor. While no specific set-aside designations are explicitly mentioned, the bid emphasizes compliance with non-discrimination policies. Vendors must provide manufacturer-approved replacement parts, wear identification badges, and coordinate work to minimize disruption to existing operations. Technicians are required to ensure all work meets national fire alarm codes and manufacturer recommendations. Though a specific budget range is not disclosed, the comprehensive nature of the contract suggests a significant annual investment in fire alarm system maintenance across multiple sites. The procurement appears to be open to qualified low-voltage contracting firms with demonstrated expertise in fire alarm system testing and maintenance, with a focus on technical competence, responsiveness, and compliance with safety and regulatory standards.