Bid for CRAB POT BUOY TAGS

The Oregon Department of Fish and Wildlife (ODFW) is issuing a Formal Invitation to Bid (ITB) for the manufacture and supply of Dungeness Crab Fishery and Replacement Crab Pot Buoy Tags under a Price Agreement contract. The procurement seeks elastomeric polyurethane resin tags sized between 3 to 4.5 inches wide by 4.25 to 6.5 inches tall by 1/8 to 1/4 inch thick, featuring a molded grommet, house-shaped top, and indented two-sided imprinting. ODFW anticipates annual purchases of approximately 149,000 Dungeness Crab Fishery Tags, 5,000 Replacement Tags, and 70,000 Late Season Tags per season, with the initial order for the 2026-27 season due by September 1, 2026, and standard delivery required within 90 calendar days from the order date. Qualified bidders must demonstrate a minimum of two years of experience manufacturing or supplying marine identification tags and meet all minimum legal, regulatory, and compliance requirements including Oregon business registration, tax law compliance, and responsible bidder certification. The bid opening is scheduled for April 9, 2026 at 2:00 PM Pacific Time, with questions due by March 30, 2026 and a Notice of Intent to Award expected April 10, 2026. The State will award one contractor a Price Agreement with an initial two-year firm pricing term and three optional one-year extension terms, not to exceed five years total, with all bids remaining firm offers for 60 calendar days following the opening.

The State of Oregon applies preferences for Oregon goods and services (10% price reduction), benefit companies (10% price reduction), and recycled materials in its evaluation criteria. The awarded contractor must obtain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate and submit pricing on the Bid Pricing Form with all technical specifications acknowledged by the bidder's initials. Payment to the contractor is due within 45 calendar days of invoice submission after ODFW's acceptance of goods, with delivery required to designated ODFW facilities within specified timelines; emergency or supplemental orders may require delivery within four to six weeks. No specific incumbent vendor information or budget values are disclosed in the procurement documents, though the estimated annual volume of approximately 224,000 standard tags plus 70,000 late season tags provides a basis for contractors to assess potential contract value. This procurement does not appear to include set-aside designations for disadvantaged enterprises beyond the general State preferences for Oregon-based providers and benefit companies.