BID FD3 UTV Herbicide Sprayer

The Pennsylvania Department of Conservation and Natural Resources, Bureau of Forestry, Tuscarora State Forest is soliciting bids for one all-welded aluminum skid-mounted herbicide sprayer equipped with a 50-gallon HDPE PCO tank and boom buster spray rack with Reese-style hitch. The procuring jurisdiction encompasses Philadelphia County and Blawnox Borough in Pennsylvania. The sprayer must include specific components including a Honda GX 160 electric-start engine, Hypro D30 diaphragm pump, two Hannay electric hose reels with 100 feet of spray hose each, TeeJet 744a valve controller with three electric on/off valves, and complete plumbing and instrumentation, all factory-tested prior to delivery. Bid pricing must be comprehensive, including delivery, shipping, transportation, labor, materials, equipment, accessories, dealer preparation, training instruction, and all associated costs. The selected vendor must provide a minimum one-hour training and instruction session for forestry staff on equipment operation and maintenance protocols, with delivery required between purchase order receipt and June 30, 2026, with at least two weeks' advance notice and delivery scheduled on a weekday between 8:00 a.m. and 3:00 p.m. Award will be made to the lowest responsive and responsible bidder, with the bid due date of February 11, 2026; bidders may submit written questions, with responses provided at the Commonwealth's discretion if received within 48 hours of the bid due date. Bidders must register in the Commonwealth's Vendor Master file through the PA Supplier Portal, and the Commonwealth reserves the right to request three references from companies that have received similar herbicide sprayers within the previous two years as proof of bidder qualifications.

The Commonwealth of Pennsylvania offers a Small Business Procurement Initiative allowing certified Small Businesses and Small Diverse Businesses to participate as prime contractors and subcontractors; Small Businesses must self-certify as for-profit, independently owned United States entities not dominant in their field with no more than 100 full-time equivalent employees and three-year average gross revenues not exceeding $47 million, while Small Diverse Business certification requires additional third-party certification. All contractors must comply with the Pennsylvania Reciprocal Limitations Act Requirements and complete the mandatory Worker Protection and Investment Certification Form (BOP-2201), certifying compliance with Pennsylvania's Unemployment Compensation Law, Workers' Compensation Law, and applicable state labor and workforce safety laws, with false certification subject to contract termination and three-year ineligibility for future state contracts. All items must be new or remanufactured and delivered F.O.B. Destination within thirty days after the effective date, with the Contractor warranting all items are free of defects and warranted for one year following delivery and acceptance. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific budget or award value range is provided; however, the Commonwealth is exempt from excise taxes, Pennsylvania state sales tax, local sales tax, and vehicle rental tax. The Terms and Conditions establish an established-price contract with electronic bid submission through the Commonwealth's SRM system, with no pre-bid conference scheduled, and any addenda will be posted to eMarketplace at www.emarketplace.state.pa.us.