BID FD02 Janitorial Services

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources, Bureau of Forestry, Buchanan Forest District, is soliciting bids for janitorial services (BID FD02) for the Resource Management Center (RMC) and Storage Building (SB) located at 25185 Great Cove Road, McConnellsburg, Pennsylvania 17233, in Fulton County. The procurement encompasses semi-monthly cleaning services totaling approximately 8,416 square feet (RMC: 8,075 square feet; SB: 341 square feet) and annual spring deep cleaning. Deliverables include routine semi-monthly services such as trash removal, vacuuming, floor cleaning and mopping, bathroom and kitchen sanitization, dusting, window cleaning, and equipment maintenance, as well as annual spring deep cleaning services including carpet shampooing, floor waxing and sealing, window washing, screen cleaning, blind cleaning, and exhibit maintenance. The contractor must furnish all cleaning supplies and equipment with products subject to District Forester approval, emphasizing environmentally friendly, low-fragrance options, and must comply with all state and federal labor laws including a minimum wage requirement of $15.00 per hour. Required qualifications include maintenance of workers' compensation insurance and public liability and property damage insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, successful background checks for all employees prior to and annually during Commonwealth facility access, and submission of valid self-certification documentation as a small business and a completed Worker Protection and Investment Certification Form. A mandatory pre-bid conference is scheduled for May 12, 2026, at 9:00 AM at the District Office in McConnellsburg, with failure to attend resulting in bid disqualification. Bids are due by May 21, 2026, and must be submitted electronically through the Commonwealth's Supplier Portal, with awards made to the lowest responsive and responsible bidder.

This procurement is exclusively reserved for businesses self-certified as small businesses through the Pennsylvania Department of General Services' self-certification process at www.smallbusiness.pa.gov, with bidders required to submit valid certifications at the time of bid opening. No incumbent vendor or current contractor information is provided in the procurement documents. The contract is structured as an established price contract with an initial term commencing July 1, 2026, and running through June 30, 2027, with options to renew for up to four additional consecutive annual terms through June 30, 2031, subject to mutual agreement and annual unit price increases not exceeding 3.00 percent. Payment is made monthly on a reimbursement basis for satisfactorily performed services via Automated Clearing House (ACH) transfer within 30 days of receipt of proper invoices. Performance standards are enforced through mandatory checklists and inspection protocols, with missed or unsatisfactory cleanings resulting in non-payment, and five unsatisfactory cleanings triggering a mandatory performance meeting with potential contract consequences. The specific budget or award value is not disclosed in the available solicitation documents; however, pricing will be determined by the unit prices quoted in responsive bids.