Bid C26-09 Furniture, Fixtures and Equipment (FF&E) with Ancillary Services (Annual Contract)

The Savannah Chatham County Public School System is soliciting competitive bids for Furniture, Fixtures and Equipment (FF&E) with Ancillary Services through Bid C26-09, an annual contract opportunity posted on March 24, 2026, with a submission deadline of April 23, 2026. The procurement seeks qualified FF&E distributors authorized to supply brand-specific products and associated ancillary services necessary to support a turnkey FF&E procurement process for the district. The scope explicitly excludes professional architectural, engineering, or structural ancillary services. All equipment must be new, with factory seconds, discontinued, remanufactured, rebuilt, used, or surplus equipment unacceptable. Required qualifications include authorization to supply identified brand-specific products and demonstrated capability to deliver complete turnkey solutions. Contractors must procure and maintain specified insurance coverage throughout the contract term, including Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, Commercial Automobile Liability with $1,000,000 combined single limits, Worker's Compensation Insurance at statutory limits, and Umbrella Insurance with $1,000,000 per claim limits. The contract term does not exceed one year from execution, with the district reserving the right to extend for two additional one-year periods by mutual written agreement.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or specific budget ranges for this procurement. Payment terms require invoices to include the Purchase Order Number, Project Name, Site Description, Description of Work, and Solicitation Number, with the district processing payment by check, electronic funds transfer, or credit card within forty days of invoice approval. All contractors must comply with Georgia immigration laws, including E-Verify participation, and provide a standard twelve-month manufacturer warranty on all goods and equipment. The contract includes a $500 per day liquidated damages clause for unexcused delays. The district reserves the right to terminate the contract for convenience with fourteen days' notice or for cause immediately upon written notice.