BID 9913 Uninterrupted Power Supply

Troy School District issued Request for Proposal 9913 seeking qualified contractors to provide Uninterruptible Power Supply (UPS) systems and related services across 37 district locations throughout Michigan. The procurement encompasses the replacement and refresh of existing UPS units and extended battery packs at administrative buildings, high schools, middle schools, and elementary schools, with deliverables including line interactive UPS systems designed to provide 20 minutes of runtime at each location, complete removal and proper disposal of existing equipment, installation, testing, and staff training. All pricing must be inclusive of materials, labor, shipping, delivery, installation, testing, training, insurance, and applicable bonds. The specifications designate APC by Schneider Electric as the basis of design, with equivalent products from Eaton and TrippLite also acceptable. Proposals were due January 19, 2021 at 2:30 p.m., with public opening scheduled immediately thereafter via Microsoft Teams. An on-site inspection of facilities was required during the bidding process to examine existing conditions and limitations. Contract award was anticipated for February 23, 2021, with project commencement on April 1, 2021 and invoicing beginning July 1, 2021.

Bid security of five percent of the maximum bid amount is required for proposals exceeding $50,000, along with performance and labor/material payment bonds equal to 100 percent of the contract sum. The project is funded through the Federal Universal E-Rate Program (USF Funding Year 2021) for Category 2 services. The RFP documents do not specify set-aside designations, disadvantaged enterprise requirements, or restrictions limiting organizational types from responding. Final acceptance is contingent upon 30 consecutive days of operation without major failure and completion of all punch list items within five business days, with warranty coverage of three years for UPS systems and two years for batteries from the purchase date. No specific award value or budget range is disclosed in the available documentation.