TSD RFP 9913 UPS Refresh.pdf

12/17/2020

Request for Proposal UPS Refresh

USF Funding Year 2021

For

TSD Bid # 9913 Troy School District

4400 Livernois Troy, MI 48098

Prepared by

Convergent Technology Partners, LLC

6197 Miller Rd, Swartz Creek, MI 48473 810.720.3820 www.ctpartners.net http://www.ctpartners.net/

UPS Refresh RFP# 9913

TABLE OF CONTENTS 00 01 00 - 1

CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners.

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SECTION 00 01 00 – TABLE OF CONTENTS

SECTION TITLE

DIVISION 00 - BIDDING REQUIREMENTS, BID FORMS

SECTION 00 01 00 – TABLE OF CONTENTS

SECTION 00 30 00 – INSTRUCTIONS TO BIDDERS

SECTION 00 30 10 – SCHEDULE OF EVENTS

SECTION 00 40 10 – BID PROPOSAL FORM

SUPPLEMENTAL A – COST ANALYSIS WORKSHEET

SUPPLEMENTAL B – UNIT PRICING

SUPPLEMENTAL C – MANDATORY ALTERNATES

SUPPLEMENTAL D – VOLUNTARY ALTERNATES

SUPPLEMENTAL E – FAMILIAL DISCLOSURE AFFIDAVIT

SUPPLEMENTAL F – IRAN ECONOMIC SANCTIONS ACT AFFIDAVIT

DIVISION 27 – TECHNOLOGY SPECIFICATIONS

SECTION 26 33 00 – UNINTERRUPTIBLE POWER SUPPLIES (UPS)

ATTACHMENT 1 – POWER REQUIREMENTS BY LOCATION

BIDDING REQUIREMENTS - INSTRUCTIONS TO BIDDERS 00 30 00 - 1

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SECTION 00 30 00 – BIDDING REQUIREMENTS – INSTRUCTION TO BIDDERS

PART 1 - GENERAL

1.1 REQUEST FOR PROPOSALS

A. Troy School District is seeking proposals in conjunction with the Federal Universal E-Rate Program (E-rate funding year 2021) for new Category 2 services including:

1. New Uninterruptible Power Supplies for specific District building locations

B. A complete list of the buildings (“Sites”) is provided and are incorporated herein by reference.

Bid documents may be obtained from the purchasing page (under Departments, Business Services) of the District’s web site at www.troy.k12.mi.us.

1.2 Due on or before date on time indicated on Schedule of Events, the Owner will receive bid proposals for the project. The Owner will not consider or accept a bid proposal received after the due date for bid proposal submission. All bid proposals received after the due date will be returned by making them available to the respective Bidder, unopened, for said Bidder to pick-up at their sole cost and expense. Bid proposals shall be submitted to:

Todd Hensley, Purchasing Supervisor c/o John Foster, Project Consultant

Convergent Technology Partners 6197 Miller Rd, Suite 4

Swartz Creek, Michigan 48473

1.3 PROPOSALS/QUOTES

A. Three (3) “hard” copies and one (1) “soft” (electronic) copy on a USB “flash” drive of the proposals are to be submitted in sealed packaging, clearly marked: “UPS Refresh Sealed Bid” for Troy School District and shall be identified with the Bidder’s name and address and the date and time of the bid proposal opening. The Owner is not responsible for any postal or delivery delays. No email, facsimile or other electronic bid proposals will be accepted.

B. Proposals will be opened virtually using Teams Video/Audio conferencing immediately following the due date of the proposals:

Microsoft Teams meeting Join on your computer or mobile app

Click here to join the meeting Or call in (audio only)

(734-412-4950) 647357228# http://www.troy.k12.mi.us/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2MzYjBmNzctZGU0NS00NWZhLWExYmUtZjk3MGI0NmUxOGUy%40thread.v2/0?context=%7b%22Tid%22%3a%22f6e83d74-9607-42ed-a56e-58d7a94a8116%22%2c%22Oid%22%3a%22d05b9c35-76fa-46ed-b047-90f3ec3b8d26%22%7d tel:+17344124950,,647357228#%20

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1.4 PROPOSAL AND PRICING FORMAT

A. The Bid pricing shall be submitted on the Bid Proposal Form and the pricing sheets Supplementals A & B

B. Bids shall follow the following format:

1. Description of the Firm and all contact information

2. Bid Proposal Form and all Supplementals

3. Bill of Material

4. References

C. The “hard copy” Bids shall be submitted on 8 1/2" by 11" paper, single sided, single spaced using 10 to 12-point print, in 3 ring binders, clearly labeled to show the Bidder's name.

D. The “soft copy” Bid shall be in the same structure as the “hard copy” Bids, bound in a .pdf file, submitted on an USB “flash”, “Thumb” or similar drive with the hard copies.

1.5 FAMILIAL DISCLOSURE AFFIDAVIT

A. Each bid proposal must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the Bidder and any member of the Board of Education or the Superintendent of Troy School District. The Board of Education will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

1.6 AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS

A. Each bid proposal must be accompanied by the Iran Economic Sanctions Affidavit of Compliance in compliance with Michigan Public Act No. 517 of 2012. The Board of Education will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

1.7 RESERVATION OF RIGHTS

A. The Owner reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all bid proposal with or without cause, to waive any irregularities or informalities in this RFP process or any bid proposal, and to award the contract to other than the low bidder, when in the opinion of the Owner, such action will best serve the Owner's interests.

1.8 WITHDRAWAL OF BID PROPOSALS/QUOTES

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A. All bid proposals submitted shall not be withdrawn and shall be irrevocable for a minimum period of ninety (90) calendar days following the due date for receipt of bid proposals set forth above.

1.9 REQUESTS FOR CLARIFICATION

A. Bidders may request that the School District clarify information contained in this RFP. All such requests must be made in writing via email to John Foster, Convergent Technology Partners, at jfoster@ctpartners.net. Requests for Clarifications and inquiries may only be made via email.

The deadline for all Requests for Clarification is per the schedule of events. The aggregated answers to all Requests for Clarification will be provided in an addendum to the RFP which will be issued and posted by the date and time indicated in the Schedule of Events on the Purchasing page of the District website at www.troy.k12.mi.us for all potential proposers to view.

1.10 RESTRICTION ON COMMUNICATION

A. From the issue date of this RFP until a Contractor is selected and the contract is awarded a prospective Contractor shall not communicate about the subject of this RFP or a Contractor’s bid proposal with the Owner, its Board of Education, or any individual member, administrators, faculty, staff, students, or employees, except for additional requests for clarification in accordance with the paragraph above.

1.11 RELEASE OF CLAIMS

A. Each Bidder by submitting its Proposal releases the Owner from any and all claims arising out of, and related to, this RFP process and selection of a Contractor.

1.12 PROPOSAL COST

A. Respondents of this RFP are responsible for any and all costs incurred by them or others acting on their behalf in preparing or submitting a bid proposal, or otherwise responding to this RFP, or any negotiations incidental to its bid proposal or this RFP.

1.13 COLLUSIVE BIDDING

A. All Bidders certify that its bid proposal is made without any previous understanding, agreement or connection with any person, firm or corporation making a bid proposal for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

1.14 DEFINITIONS

A. Bid Documents are defined as the Instructions to Bidders, Schedule of Events, this RFP, including all Supplemental forms, Attachments, Appendices, Specifications, Drawings and Addenda and the Contract.

B. Addenda are written or graphic instruments issued prior to the due date of bid proposals which modify or interpret the Bid Documents by additions, deletions, clarifications or corrections. All http://www.troy.k12.mi.us/

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Addenda issued to Bidders prior to the due date of bid proposals shall become part of the Bid Documents and all bid proposals are to include the Project/Work therein described. Each Bid Proposal submitted shall list all Addenda that have been received prior to the due date of bid proposals.

C. As used in these Instructions to Bidders, the term "Bid Proposal" means a bid proposal prepared and submitted in response to this RFP.

D. As used in these Instructions to Bidders, the term "PSC" refers to the Professional Service Contractor and means Convergent Technology Partners and its assigned representative.

E. Throughout this RFP and Contract, the “Owner” or “District” will be used to refer to District and bidders submitting bid proposals will be referred to as "Bidders" or "Vendors” and a successful Bidder or Vendor will be referred to as a “Contractor”.

1.15 BIDDER'S REPRESENTATION

A. Each Bidder, by submitting a Bid Proposal, represents that the Bidder has read and understands the Bid Documents and is familiar with the local conditions under which the project is to be performed. Bidders will be held to have compared the Sites with Bid Documents and have satisfied themselves to all conditions affecting the execution of the Work/Project.

1.16 EXAMINATION OF BID DOCUMENTS

A. Before submitting a Bid Proposal, each Bidder shall examine the RFP documents carefully and shall read the Specifications and the Bid Documents. Each Bidder shall gather complete information prior to bidding as to existing conditions and limitations under which the Work/Project is to be performed and shall include in its Bid Proposal a sum to cover the cost of items necessary to perform the Work/Project as set forth in the Bid Documents.

B. No allowance or additional fees will be made to a Bidder because of lack of such examination or knowledge. The submission of a Bid Proposal will be considered as conclusive evidence that the Bidder has made such examination. An on-site-inspection of the Sites during the Bidder’s Conference will be for all Bidders and their subcontractors, if any. Vendors may use subcontractors in connection with the Work/Project performed under this RFP provided the Owner has approved the subcontractors. In using subcontractors, the Vendor agrees to be responsible for all their acts and omissions to the same extent as if the subcontractors were employees of the Vendor.

1.17 SUBSTITUTIONS

A. Each Bid Proposal shall be based basis of design within the specifications. Substitutions will be entertained provided they meet the requirement of “Or Equal” as indicated in the specifications.

BIDDING REQUIREMENTS - INSTRUCTIONS TO BIDDERS 00 30 00 - 5

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B. Once base bid requirements are met, submission of voluntary alternates is acceptable. The Owner reserves the right to unilaterally accept or reject, in whole or in part, any voluntary alternates.

1. See Voluntary Alternate #1 for Double Conversion UPS

1.18 BIDDING PROCEDURES

A. All Bids Proposal must be submitted on the Bid Proposal Forms provided as part of the Bid Documents and in accordance with the Advertisement to Bid and Instructions to Bidders.

Bidders must provide a complete list of proposed subcontractors (one per discipline) as indicated on the Bid Forms. Listing two or more subcontractors per discipline will be grounds for disqualification.

B. All Bidders must provide a proposal for the Base Bid that meets or exceeds the specifications set forth in this RFP. However, all Bidders may suggest Alternates if it is felt that the alternate proposal better suits the intent of this RFP. Any Alternate must be listed as such with separate pricing sheets. Any variance of the feature/functionality of the Base Bid must be identified in any Alternates proposed.

C. Prior to the due date for bid proposals, any Addenda will be available for inspection wherever the Bid Documents are kept available for that purpose. No Addendum will be issued later than two days prior to the bid due date and time. It is each Bidders responsibility to ascertain prior to submitting a Bid Proposal that he/she has received all Addenda issued and shall acknowledge their receipt in their Bid Proposal Form.

D. All Bids must be signed as follows:

1. Corporations: Signature of an officer of the firm who is authorized to bind the corporation.

2. Partnerships: Signature of one partner who is authorized to bind the firm and all of its Partners.

3. Bids submitted by Joint Ventures shall be signed by one of the Joint Ventures and shall be accompanied by a certified copy of the Power of Attorney authorizing the individual signing to bind all the Joint Ventures. If a certified copy of the Joint Venture's certificate submitted with the Bid Proposal indicates that all Joint Ventures have signed, no authorization is required.

4. Individuals signing on own behalf: No authorization is required.

5. Individual signing on behalf of another: Power of Attorney or comparable evidence of authority shall accompany Bid.

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E. Bid proposals shall be prepared on unaltered Bid Forms, which are a part of this RFP. Bidders shall make no additional stipulations on the Bid Form nor qualify the Bid Proposal in any other manner. Unauthorized conditions, limitations, or provisions attached to the Bid Proposal will be cause for rejection of the Bid Proposal. If alterations by erasure or interlineations are made for any reason, explain over such erasure or interlineations with a signed statement from the Bidder. No additional charges, other than those listed on the Bid Proposal Form and Bid Supplemental Forms, shall be made. Prices quoted will include verification/coordination of order, all costs for shipping, delivery to all Sites, insurance, payment and performance bonds, unpacking, setup, installation, operation, testing, cleanup, training and all other requirements contained in the bid documents.

F. Bids shall be submitted in a sealed envelope. Identified on the face of the envelope:

1. Project name

2. Name and address of Bidder

3. Notation “UPS Refresh – Sealed Bid”

G. No responsibility shall attach to the PSC, the Owner, or the authorized representatives of either one, for the premature opening of any Bid Proposal which is not properly addressed, delivered and/or identified. In such event, that Bid Proposal will not be considered and the Bidder will be automatically disqualified from consideration.

H. Negligence in preparation, improper preparation, errors in and/or omissions in the Bid Proposal shall not relieve the Bidder from fulfillment of any and all applicable obligations and requirements of contained in the Bid Documents.

I. The Owner or PSC in making copies available of the Bid Documents to Bidders do so only for the purpose of obtaining bid proposals on the project and do not confer a license or grant of use to a Bidder for any other purpose.

J. All Bidders must complete, sign and return the attached “FAMILIAL DISCLOSURE” and “IRAN ECONOMIC SANCTIONS AFFIDAVITS” with their Bid Proposal.

K. The Owner considers this RFP legally binding and will require that this Request for Proposal and the Bid Proposal be incorporated by reference into any subsequent Contract between the Contractor and the Owner. It should be understood by the Bidder that this means that the Owner expects the Bidder to satisfy all the requirements and specifications contained in the RFP.

Any exceptions to the RFP must be explicitly noted in the Bid Proposal. Lack of listing all exceptions will be considered acceptance of all the specifications as presented in this RFP

1.19 CONSIDERATION OF BIDS

A. The Bidder acknowledges the right of the Owner to accept or reject any or all Bid proposals, in whole or in part, with or without cause, to waive any irregularities or informalities in this RFP

BIDDING REQUIREMENTS - INSTRUCTIONS TO BIDDERS 00 30 00 - 7

Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © process or any Bid Proposal, and to award the contract to other than the low bidder. In addition, the Bidder recognizes the right of the Owner to reject a Bid Proposal:

1. If the Bidder fails to furnish any data required by the Bid Documents; or

2. If the Bid Proposal is in any way incomplete or irregular; or

3. If the Bidder's performance was unsatisfactory under a prior contract for the construction, repair, modification, or demolition of a facility with the Owner, or a contractor in privacy of contract with the Owner, which was funded, directly or indirectly, by the Owner.

4. If the Bidder was an employer of construction mechanics working on the construction of facilities funded, directly or indirectly, by the Owner through contracts under 1984 PA 431, MCL 18.1101 et seq; MSA 3.516 (101) et seq, and was determined by the Michigan Department of Labor to have failed to comply with a contractual provision requiring the payment of Department of Labor's prevailing wage or the maintenance of Department of Labor's prevailing wage or the maintenance of Department of Labor's apprentice-journeyperson ratio determinations for construction mechanics for that facility.

B. The Owner shall have the right to accept alternates in any order or combination and to determine the lowest responsible Bidder on the basis of the sum of the base bid and the alternates accepted.

C. Once the contract is awarded to the Contractor, the contract is contingent upon Troy School District Board of Education approval and the Contractor providing the Owner with any and all documents required by the RFP prior to commencement of the Work/Project (i.e. Insurance Certificates, Labor and Material Payment Bond and Performance Bond, etc.). Further, the Owner reserves the unrestricted right to reduce the contract amount by reducing the scope of Work/project and/or components. Any such action will be taken before specific work on a building or on a project component has commenced. Contract amount shall be reduced or increased based on the unit pricing values.

D. Bidders to whom an award of a contract is under consideration shall submit to the Owner upon his/her request a properly executed Contractor's Qualification Statement, AIA Document A305 or other information format specified by the Owner.

1.20 BID SECURITY FOR PROPOSALS IN EXCESS OF $50,000

A. the Bid Proposal shall be accompanied by a Bid Security of a certified check or cashier's check payable to the Owner or by a satisfactory Bid Bond Entity naming the Owner as the obligee and executed by the Bidder and a surety company authorized to do business in the State of Michigan, in an amount identified in the Instructions to Bidders. The check or amount of Bid Bond shall be forfeited to the Owner upon failure of the Contractor to enter into the Contract.

The Contractor's Bid security will be retained until the Contractor has signed the contract and has furnished the required Certificates of Insurance and other required Bonds and documents

BIDDING REQUIREMENTS - INSTRUCTIONS TO BIDDERS 00 30 00 - 8

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B. The Owner reserves the right to retain the Bid security of all Bidders until the Contractor enters into the contract or until ninety (90) days after bid opening, whichever is later. If the Contractor refuses to enter into the Contract, the Owner may retain their Bid Security as liquidated damages but not as a penalty.

1.21 PERFORMANCE AND LABOR AND MATERIAL PAYMENT BONDS

A. At or prior to delivery of the signed Contract, the Owner will require the Contractor to secure and post a Labor and Material Payment Bond and a Performance Bond including bonding for all subcontractors, each in the amount of 100% of the Contract Sum including bonding for all subcontractors. Surety shall be a company incorporated in the United States and must appear on the U.S. Treasury Departments approved surety list and be adaptable to the Owner. The Contractor shall obtain such bonds in a manner consistent with Michigan law.

1.22 TAXES

A. Installation services for the tangible personal property purchased by the Owner is not subject to sales taxation. Moreover, the Owner is exempt from taxation on all tangible personal property purchased by the Owner for its use and consumption; however, this exemption would not apply to any materials required under the Bid Documents that are deemed to be a component of a construction/improvement project to the Owner's Sites/Facilities. All prices submitted on the Bid Proposal Form shall be inclusive of any and all applicable taxes.

1.23 PERMITS AND FEES

A. All prices submitted on the Bid Proposal Form shall be inclusive of any and all applicable/required permits and fees.

1.24 MICHIGAN RIGHT-TO-KNOW LAW

A. All Contractors must conform to the provisions of the Michigan Right-To-Know Law, 1986 PA 80, which requires employers to:

1. Develop a communication program designed to safeguard the handling of hazardous chemicals through labeling of chemical containers, and development and availability of Material Safety Data Sheets.

2. Provide training for employees who work with these chemicals; and

3. Develop a written hazard communications program.

B. The law also provides for specific employee rights. These include:

BIDDING REQUIREMENTS - INSTRUCTIONS TO BIDDERS 00 30 00 - 9

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1. The right to be notified (by employer or Contractor posting) of the location of Material Safety Data Sheet (SDS);

2. The right to be notified (by employer or Contractor posting) of new or revised SDS no later than five working days after receipt; and

3. The right to request copies of SDS from their employers or Contractors.

C. Provisions of Michigan's Right-to-Know Law may be found in those sections of the Michigan Occupational Safety and Health Act (MIOSHA), which contain Right-to-Know provisions, and the Federal Hazard Community Standard, which is part of the MIOSHA Right-to-Know Law through adoption.

1.25 WITHDRAWAL OF BIDS

A. A Bidder may withdraw its Bid Proposal by written request from an authorized Bidder representative, at any time prior to the due date of bid proposals.

B. No Bidder may withdraw a Bid Proposal for a period of ninety (90) calendar days, following the due date for receipt of bid proposals, and all bid proposals shall be subject to acceptance by the Owner during this ninety (90) day period.

1.26 EXECUTION OF CONTRACT

A. The Contractor to whom the contract is awarded shall, within ten (10) calendar days after Notice of Award and receipt of the contract from the Owner, execute and deliver required copies to the Owner.

B. At or prior to delivery of the executed Contract, the Contractor to whom the contract is awarded shall deliver to the Owner those Certificates of Insurance required by the Bid Documents and such Labor and Materials Payment Bonds and Performance Bond as are required by Owner and any other documents required by this RFP.

C. The Owner shall approve the provided Certificates of Insurance before the Contractor may proceed with the Work/Project. Failure or refusal to provide Certificates of Insurance or any other documents required by this RFP in a form(s) satisfactory to the Owner shall subject the Contractor to loss of time from the allowable construction period equal to the time of delay in furnishing the required material.

1.27 POST BID INFORMATION

A. Bid Form(s) shall be submitted as indicated in the Bid Documents. The Bid Form(s) requires all proposed subcontractors for the project to be named; no more than one per discipline.

1.28 EQUAL OPPORTUNITY

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A. The Contractor and all of its subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin.

PART 2 - EXECUTION

2.1 SITE REQUIREMENTS

A. The Owner Sites are both instructional and administrative facilities that provide year-round services to their students, staff and the community. As such, activities in all buildings are critical to the provisioning of services to the students, staff and the community and shall not be interrupted by the Contractor's Work activities.

B. The computer and telephone systems associated with this Work will not be taken off-line or removed from service during normal working hours without coordination of the Owner’s IT department and the staff of affected buildings. Arrangements must be made by the Contractor to coordinate any such activities.

C. The Contractor will be required to work around all of the conditions listed above, as well as working with the Owner’s staff to minimize disruptions to normal Owner activities.

D. Installation Guidelines

1. All Work performed on this Project will be installed in accordance with the current edition of the National Electrical Code®, the current edition of the National Electrical Safety Code®, the current edition of the BICSI Telecommunications Distribution Methods Manual, the current edition of the BICSI Cabling Installation Manual, the latest issue of the ANSI/TIA/EIA Standards as published by Global Engineering Documents as TIA/EIA Commercial Building Telecommunications Standard, and all local codes and ordinances.

2.2 QUALITY ASSURANCE

A. Compliance with Laws and Regulations

1. The Contractor performance of the Work shall comply with all applicable federal, state, and local laws, rules, and regulations and Owner policies, procedure, rules and regulations. The Contractor shall give required notices, shall procure necessary governmental licenses and inspections, and shall pay without burden to the Owner, all fees and charges in connection therewith unless specifically provided otherwise. In the event of violation, the Contractor shall pay all fines and penalties; including attorney's fees and other defense costs and expenses in connection therewith.

B. Federal Communications Commission

1. Equipment requiring FCC registration or approval shall have received such approval and shall be appropriately identified.

C. Codes, Standards, and Ordinances

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1. All Work shall conform to the latest edition of the National Electrical Code®, the Building Code, and all local codes and ordinances, as applicable. ANSI/TIA/EIA shall be adhered to during all installation activities. Methodologies outlined in the latest edition of the BICSI Telecommunications Distribution Methods Manual shall also be used during all installation activities. Should conflicts exist with the foregoing, the authority having jurisdiction for enforcement will have responsibility for making interpretation. The Contractor is wholly responsible to meet or exceed all codes, standards, regulation, manufacturer installation standards and industry best practices.

2.3 SAFETY

A. The Contractor shall take the necessary precautions and bear the sole responsibility for the safety of the methods employed in performing the Work. The Contractor shall at all times comply with the regulations set forth by federal, state, and local laws, rules, and regulations concerning "OSHA" and all applicable state labor laws, regulations, and standards. The Contractor shall indemnify and hold harmless the Owner from and against all liabilities, suits, damages, costs, and expenses (including attorney's fees and court costs) that may be imposed on the Owner because of the Contractor, or its subcontractor, or supplier’s failure to comply with the regulations stated herein.

2.4 INSPECTION, ACCEPTANCE, AND TITLE

A. Inspection and Acceptance will be upon successful installation unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the Contractor until acceptance by the Owner unless loss or damage results from negligence by the Owner. If the materials or services supplied to the Owner are found to be defective or do not conform to the specifications, the Owner reserves the right to cancel the Contract upon written notice to and return products at the Contractor's expense, based upon the terms of the Contract.

1. When the Owner is referred to in this section of the RFP relative to inspections, the Owner has designated the PSC as the party to perform such inspections on behalf of the Owner.

Notwithstanding the above, the Owner may also perform such inspections along with the

PSC.

B. The Owner shall at all times have access to the Work wherever it is in preparation or progress and shall provide proper facilities for such access and for inspection.

C. The Contractor shall not closeup any Work until the Owner has inspected the Work. Should the Contractor close up the work prior to inspection by The Owner, the Contractor shall uncover the Work for inspection by the Owner at no cost to the Owner, and then recover the Work according to the specifications contained herein. The Contractor shall notify the Owner in writing when the Work is ready for inspection. The Owner will inspect the Work as expeditiously as possible after receipt of notification from the Contractor.

D. FINAL ACCEPTANCE

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1. Final acceptance and closeout of the contract will be given only after all of the following have occurred:

a. All closeout and administration documentation have been received, reviewed and approved by Owner’s deign professional.

b. All tests have been conducted, system demonstrated with and accepted by the Owner and review and approval of all test documents by Owner.

c. A physical “punch” inspection has been made by for quality of workmanship, operation, and identification by the Owner.

d. Acceptance shall not be given until all “punch list” items have been rectified to Owner satisfaction, Owner has beneficial use of the system, all training has been conducted to the Owner’s satisfaction and Owner has accepted the system by signature and taken full ownership.

e. All punch list items shall be complete within 5 business days.

f. If deemed by the Owner or PSC that the system is not ready for inspection when the punch list is attempted, and multiple trips are required to inspect or confirm completion of certified completed punch-list (by contractor) a fee of $150.00 per hour may be assessed against and paid by the contractor’s retainage.

END OF SECTION

SCHEDULE OF EVENTS 00 30 10 - 1 of 1

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SCHEDULE OF EVENTS

The following is a projected schedule of events for this project. The schedule may change depending upon the results of the responses and a final schedule will be established prior to contracting with the Contractor. Note all times indicated herein are local.

EVENT DATE

Bid Release Dec 17, 2020

Final Date and time for Questions - 5:00 P.M. Jan 14, 2021

Bid Due Date/time – 2:30 P.M. Jan 19, 2021

Public Opening – Immediately after due date/time (Virtual)

Jan 19, 2021

Contract Award Feb 23, 2021

Earliest Project Start * April 1, 2021

*Earliest invoicing date (per USF) July 1, 2021

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SECTION 00 40 10 - BID PROPOSAL FORM

OWNER: Troy School District

4400 Livernois Road Troy, Michigan 48083

PROJECT: UPS Refresh – Bid #9913

NAME OF BIDDER:

BASE BID:

Lump sum bid for all work specified and shown on the drawings as indicated for base bid in the amount of:

Dollars ($ )

The Bid Proposal amount shall be shown in both words and figures. In the case of discrepancy, the amount shown is words shall govern.

BASE BID: The undersigned, having examined the Bid Documents and examined the conditions affecting the Work/Project, hereby proposes and agrees to furnish all of the labor, materials, and equipment and perform all work necessary to complete the Work/Project as required by the Bid Documents for the stipulated sum identified above and detailed in Supplemental A (Cost Analysis Worksheet). The Bid Documents set forth the terms and conditions upon which the Bidder will provide a "turnkey" solution for the installation and operation of the project for use by the Owner and represents and warrants that the design, operation and functionality of the project are in accordance with the Bid Documents. All prices provided by the Bidder on this Bid Proposal Form must include all cables, connectors, equipment etc. that are necessary to the make the project fully operational for the intent and purpose stated in the Bid Documents

BID SECURITY

Enclosed herewith find (Certified Check)/ (Bid Bond) in the amount of $ ___ ___ being five percent (5%) of the maximum Bid Proposal herein, made payable to Troy School District or naming Troy School District as obligee. The proceeds of which are to remain the property of Troy School District, if the Bidder does not, within ten (10) days after notice of the acceptance of Bid Proposal, enter into the Contract.

BID PROPOSAL FORM 00 40 10 - 2 of 3

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TAXES

Please identify the amount, if any, of this Bid Proposal that has been attributed to sales or use tax. If an amount has been attributed to such tax, please identify which components of the Bid to which the tax has been attributed.

SUBCONTRACTORS

Bidders must provide attach complete list of proposed subcontractors (one per discipline), if any are proposed to be utilized on the project. Listing two or more subcontractors per discipline will be grounds for disqualification.

EXCEPTIONS

Any Exceptions to the terms and conditions contained in the RFP or contract are identified below:

ADDENDA

This RFP incorporates the following Addenda:

Addendum No. Dated ____________ Addendum No. Dated ______________

BID PROPOSAL FORM 00 40 10 - 3 of 3

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BID PROPOSAL FORM SUPPLEMENTS:

The following Bid Form Proposal Supplements are attached hereto and are considered an integral part of this Bid Proposal Form:

SUPPLEMENTAL A – Cost Analysis Worksheet

SUPPLEMENTAL B – Alternates

SUPPLEMENTAL C – Unit Pricing

SUPPLEMENTAL D - Familial Disclosure Affidavit

SUPPLEMENTAL E – Iran Economic Sanctions Act Compliance Affidavit

ATTACHMENT 1 – Power Requirements by Location

USF E-Rate SPIN Number

BIDDER NAME:

ADDRESS:

DATE:

TELEPHONE:

EMAIL ADDRESS: ______________________

If award is made to our firm based upon our Bid Proposal, we agree to enter into the form of Contract with the School District in accordance with this Request for Proposal, the contract and our Bid Proposal.

My signature certifies that the Bid Proposal as submitted complies with all terms and conditions as set forth in this Request for Proposal, unless specifically enumerated as an exception as part of this Bid Proposal Form.

I hereby certify that I am authorized to sign as a Representative for the Firm:

(Authorized Signature) (Title)

(Print Name) (Date)

UPS Refresh - Bid # 9913

SUPPLEMENTAL A COST ANALYSIS WORKSHEET 00 40 11 -1 of 1

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SUPPLEMENTAL A - COST ANALYSIS WORKSHEET

OWNER: Troy School District

4400 Livernois Road Troy, Michigan 48083

BIDDER:

ADDRESS:

Base Bid Breakdown

Price

Labor

Material

Sub total

PLM Bond

Total Proposal Price

Additionally, submit a copy of Attachment 1 filled out with proposed UPS size, quantity, and external battery packs. This is required for proposal review.

SUPPLEMENTAL B VOLUNTARY ALTERNATES 00 40 14 - 1 of 1

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SUPPLEMENTAL B - ALTERNATES

MANDATORY ALTERNATE 1:

Provide and install Double Conversion UPS in lieu of Line Interactive UPS in all locations.

Add/Deduct/No Change

MANDATORY ALTERNATE 2:

Provide and install network cards and management software in all UPS

VOLUNTARY ALTERNATE 1:

VOLUNTARY ALTERNATE 2:

UNIT PRICING 00 40 13 - 1 of 1

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SUPPLEMENTAL C - UNIT PRICING

All bid proposals shall also include a detailed Bill of Materials that notes each item, part number, and installed unit price. Provide this Bill of Materials, attached to and submitted with the Bid Proposal. Bill of Materials pricing will be used for price revisions prior to award.

Provide installed unit pricing, which shall be considered firm pricing during the contract period and not subject to change, will be used to determine costs for additions and deletions during the contract period (after award). All unit pricing shall include all labor, materials, licenses, software, fees etc. The Owner reserves the right to adjust any or all quantities at any time.

UP1 UPS Proposed (Indicate Size)

UP2 Additional UPS Proposed (Indicate Size)

UP3 Additional UPS Proposed (Indicate Size)

UP4 External Battery Pack

UP5

UP6 $

UP7 $

UP8 $

SUPPLEMENTAL C FAMILIAL DISCLOSURE AFFADAVIT 00 40 15 - 1 of 1

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SUPPLEMENTAL D - FAMILIAL DISCLOSURE AFFIDAVIT

The undersigned, the owner or authorized officer of ________________________ (the

“Bidder”), pursuant to the familial disclosure requirement provided in the Troy School District (the “District”) Request for Proposal(s), hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Bidder, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:

By:

Title:

STATE OF MICHIGAN

COUNTY OF ____________

This instrument was acknowledged before me on the _____ day of ____________, ____, by

Notary Public

______________ County, Michigan

My Commission Expires: ___________

Acting in the County of: ___________

SUPPLEMENTAL D – IRAN ECONOMICS SANCTION AFFIDAVIT OF COMPLIANCE 00 41 60 - 1 of 1 This document is the intellectual property of Convergent Technology Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2020

SUPPLEMENTAL E - AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named applicant (the “Applicant”), pursuant to the compliance certification requirement provided in the Troy School District (the “District”)

Request For Proposals for UPS Refresh RFP# 9913 (the “RFP”), hereby certifies, represents and warrants that the Applicant (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Applicant is awarded a contract as a result of the aforementioned RFP, the Applicant will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Applicant further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School

District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

APPLICANT:

Name of Applicant

By:

Title:

Date:

STATE OF Michigan

COUNTY OF )

This instrument was acknowledged before me on the day of , 2021, by

, Notary Public County, My Commission Expires:

Acting in the County of:

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SECTION 26 33 00 – LINE INTERACTIVE UNINTERRUPTABLE POWER SUPPLIES (UPS)

PART 1 - GENERAL

1.1 CURRENT ENVIRONMENT

A. The Owner has existing Uninterruptable Power Supplies throughout the school district that they desire to refresh with new units

1.2 SUMMARY OF WORK

A. Replacement and provision of existing UPS and extended battery packs (as needed) in locations indicated herein. The selected Contractor will be required to provide all labor, materials, supervision, and consumables for a complete, operational and 100% turnkey UPS system in each indicated location.

1. Provide UPS, extended battery packs (as needed) and all accessories

2. Removal of existing UPS, extended battery packs and associated equipment and wiring, properly disposed of off-site

1.3 SCOPE OF WORK

A. See attachment 1 for power requirements at each location

1.4 DESCRIPTION

A. This specification describes the operation and functionality of a line interactive, single-phase, static Uninterruptible Power Supply (UPS) hereafter referred to as the UPS

1.5 PERFORMANCE, DESIGN AND CONFIGURATION

A. The UPS and associated equipment operate in conjunction with a primary power supply and an output distribution system to provide quality uninterrupted power for a mission-critical, electronic equipment load

B. This specification describes the performance, functionality, and design of the UPS, external battery packs, and connectivity solutions

C. All programming and miscellaneous components for a fully operational system as described in this specification are available as part of the UPS

1.6 REFERENCES

A. The publications listed below form a part of this Specification to the extent referenced. The publications are referred to in the text by the basic designation only. The edition/revision of the referenced publications is the latest date as of the date of the Contract Documents, unless otherwise specified.

1. Institute of Electrical and Electronics Engineers, Inc. (IEEE):

a. ANSI/IEEE 519, "Guide for Harmonic Control and Reactive Compensation of Static Power Converters" (copyrighted by IEEE, ANSI-approved).

2. International Organization for Standardization (ISO):

a. ISO 9001, "Quality Management Systems - Requirements."

b. ISO 14001, “Environmental Management Systems - Requirements with Guidance for Use.”

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3. International Electrotechnical Commission (IEC) - IEC 62040-2 and IEC 60950

4. Underwriters Laboratory (UL) - UL-1778

5. Federal Communications Commission (FCC) Part 15 Class A

1.7 SUBMITTALS

A. Proposal Submittals:

1. Product catalog sheets or brochures.

2. Product guide specifications.

3. Product technical specifications.

4. System package submittal drawings including a single-line and mechanical diagrams.

5. Bill of Materials (BOM)

B. Delivery Submittals:

1. Installation manual, which includes instructions for storage, handling, examination, preparation, installation, and start-up of UPS.

2. Operation Manual includes safety information, specifications, UPS features, configuration, UPS settings and troubleshooting information.

1.8 PROJECT CONDITIONS

A. Environmental Requirements: Do not install the solid-state UPS until space is enclosed and weatherproof, wet work in space is completed and nominally dry, work above ceilings is complete, and ambient temperature and humidity conditions are and will be continuously maintained at values near those indicated for final occupancy.

1. The UPS can withstand any combination of the following environmental conditions in which it must operate without mechanical or electrical damage or degradation of operating characteristics.

a. Storage Ambient Temperature: 5°F to 113°F (-15°C to 45°C).

b. Operating Ambient Temperature: 0°C to 40°C (32°F to 104°F). 25°C (77°F) is ideal for most battery types.

c. Relative Humidity: 0% to 95% non-condensing.

d. Audible Noise: Less than 60 dBA at 3 feet (1 meter).

e. Protection Class: IP 20 rating.

1.9 WARRANTY

A. Limited Warranty: Free from defects in materials and workmanship for a period of 3 years (2 years for the battery) from the date of purchase

PART 2 - PRODUCTS

2.1 GENERAL

A. Provide products as indicated in individual sections and with the following general features:

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1. Adjustable voltage-transfer points - Maximizes useful battery life by widening the input voltage window or tightening the output voltage regulation.

2. Adjustable voltage sensitivity - Provides the ability to adapt the UPS for optimal performance in specific power environments or generator applications.

3. Automatic restart of loads after UPS shutdown - Automatically starts up the connected equipment upon the return of utility power.

4. Automatic self-test - Periodic battery self-test ensures early detection of a battery that needs to be replaced.

5. Boost and Trim Automatic Voltage Regulation (AVR) - Gives higher application availability by correcting low and high voltage conditions without using the battery (not available on all models).

6. Adjustable voltage-transfer points

7. High online efficiency - Reduces utility costs, generates less heat.

8. Outlet group control - Turn on/off, reboot or shut down select outlet groups to save dispatching technicians to remote locations (for UPSs with switched outlet groups).

9. Scalable runtime - Allows additional run time to be quickly added as needed.

10. Sequenced network shutdown and reboot - Customize network shutdown and reboot sequence of connected servers and UPSs.

11. Resettable circuit breakers - Enables a quick recovery from overload events.

2.2 MANUFACTURERS

A. Basis of Design: Products specified are Uninterruptible Power Supplies as manufactured by APC by Schneider Electric. Items specified are to establish a standard of quality for design, function, materials, and appearance. Equivalent products by other manufacturers are acceptable. The Architect/Engineer will be the sole judge of the basis of what is equivalent.

B. Acceptable Manufacturers

1. American Power Conversion (APC)

a. UPS - SMXxxxxRMLV2UNC

b. External Battery Pack - SMX120RMBP2U

2. Eaton

3. TrippLite

4. Equivalent

2.3 INPUT

A. Nominal Input Voltage: 120V

B. Input frequency: 50/60 Hz +/- 3 Hz (auto sensing)

C. Input Connections: NEMA 5-20R

D. Input voltage range for main operations: 70 - 153V

2.4 OUTPUT

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A. Other Input Voltages: 100, 110, 127

B. Nominal Output Voltage: 120V

C. Output Voltage Distortion: Less than 5%

D. Output Frequency (sync to mains): 50/60Hz +/- 3 Hz

E. Other Output Voltages: 100, 110, 127

F. Topology: Line Interactive

G. Waveform type: Pure Sine wave

H. Output Connections

1. (1) NEMA L5-30R

2. (3) NEMA 5-15R

3. (3) NEMA 5-20R

I. Transfer Time: 4ms typical 8ms maximum

2.5 CONTROL PANEL

A. LED status display with On-line On-Battery Replace Battery and Overload indicators, B. Multi-function LCD status and control console

C. Audible Alarm: Alarm when on battery distinctive low battery alarm configurable delays Emergency Power Off (EPO)

2.6 SURGE PROTECTION AND FILTERING

A. Surge energy rating: 540Joules

2.7 DATA LINE PROTECTION

A. Filtering: Full time multi-pole noise filtering: 0.3% IEEE surge let-through: zero clamping response time: meets UL 1449

1. Overload Capability: The output power stage (inverter) is capable of withstanding 150% overload for 30 seconds, 125% overload for 1 minute or 105% overload for an indefinite length of time.

2. Output Contactor: The output power stage (inverter) is equipped with an output mechanical relay to provide physical isolation of…