Bid # 6000003305 - Supply and Deliver Airport Access Control Cards, as Manufactured by Bristol Graphics Intermediate, Inc. dba P3 - One (1) Year Requirements Contract

The Port Authority of New York and New Jersey is issuing a Request for Quotation (RFQ) for Bid #6000003305 to supply and deliver Airport Access Control Cards manufactured exclusively by Bristol Graphics Intermediate, Inc. dba P3 under a one-year requirements contract. The procurement requires suppliers to provide 261,000 access control cards with specific security specifications including NXP MIFARE DESFIRE EV3 4kb EEPROM chips, Pantograph 4000 anti-scan/anti-copy technology, HiCo magnetic strips, embedded clear holograms, and glossy PVC/PET composite construction with printed security features. The contract is structured as a warehouse requirements contract with an estimated three deliveries per month on an as-needed basis, though the Port Authority guarantees an initial order of 80,000 cards. Bidders must submit electronic quotations through the Bonfire platform at https://panynj.bonfirehub.com/portal/ by May 13, 2026, at 11:00 a.m., with contract commencement scheduled for approximately June 4, 2026. Delivery must occur within six calendar weeks or the vendor's quoted delivery time from purchase order receipt, with all shipments delivered between 7:00 a.m. and 2:30 p.m. to the Central Warehouse at 777 Jersey Avenue, Jersey City, New Jersey 07310 via tailgate delivery. Pricing must be quoted as fully delivered, fixed, and firm FOB pricing in U.S. dollars with a maximum of two decimal places, with unit prices governing in case of discrepancy with extended totals, and payment terms are net 30 days via ACH electronic funds transfer.

The solicitation specifies "no substitute/no equal," requiring bidders to quote only the Bristol Graphics product as manufactured, which restricts competition to vendors authorized to supply this specific manufacturer's product. No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other protected categories are mentioned in the available solicitation documents. No incumbent vendor information or current contractor details are provided in the bid advertisement. The Port Authority retains the right to extend the contract for an additional 120 days under the same terms and conditions and may terminate the contract with cause at any time or without cause with five business days' written notice. Bidders must comply with non-discrimination requirements, the Port Authority's Code of Ethics for Vendors, and sustainability and environmental standards. No specific budget or award value is detailed in the solicitation documents; the contract value will be determined based on the quoted unit prices and the Port Authority's actual requirements during the one-year term.