Bid # 6000003303 - Rebid: Supply and Deliver Hydrants and Accessories to Various Port Authority Warehouses in NY and NJ – Three (3) Year Requirements Contract

The Port Authority of New York and New Jersey (PANYNJ) is issuing a three-year requirements contract (Bid #6000003303) for the supply and delivery of fire hydrants and accessories to various Port Authority warehouses throughout New York and New Jersey. This procurement encompasses 69 line items including AP Smith "S" Series components, Metropolitan 250 Model 94 hydrant parts, hose nozzles, valves, couplings, and fire hose assemblies, with quantities ranging from 2 to 186 units per item. Bidders must submit fully delivered, fixed and firm unit and total pricing with a maximum of two decimal places via the Bonfire platform by 11:00 a.m. on May 7, 2026. Deliveries are estimated to average five deliveries per month to one or more delivery points within the 25-mile Port District radius, with required delivery within ten calendar days of purchase order receipt and delivery window restrictions of 7:00 a.m. to 2:30 p.m. All deliveries must be accompanied by original packing slips containing the Port Authority purchase order number, stock number, item descriptions, quantities, and vendor invoice number. Bidders may propose alternate manufacturer products with equivalent specifications, subject to Port Authority approval and may be required to submit product samples at their own expense within seven business days of request. Unit prices may be adjusted after the first twelve months and twenty-fifth month with a maximum increase of ten percent per adjustment period, subject to Port Authority approval. The solicitation is governed by Title VI of the Civil Rights Act of 1964, requiring full and fair opportunity regardless of race, color, national origin, age, or disability.

The solicitation does not specify set-aside designations, restrictions on organization types, or disadvantaged enterprise requirements in the available documentation. No incumbent vendor or current contractor information has been identified in the contract materials. Bidders are required to provide current email addresses capable of receiving purchase orders twenty-four hours a day, seven days a week, and must complete the Port Authority's Authorization Agreement for Direct Deposits and Direct Payments (ACH Credits) for payment processing. The Port Authority reserves the right to reject any or all bids, accept bids in whole or in part, and add or delete delivery locations within the designated area. Vendors are encouraged to provide products meeting ENERGY STAR specifications and containing post-consumer recycled materials where applicable, and must comply with the Port Authority's Code of Ethics for Port Authority Vendors, non-discrimination requirements, and Sustainable Packaging Guidelines. The contract documents do not disclose a specific estimated total value or budget range for this three-year requirements contract; however, the pricing sheet template indicates a field for the total estimated three-year contract price. A virtual pre-award meeting may be conducted with the lowest, responsive, and responsible bidder prior to contract award, with an estimated contract commencement date of May 15, 2026.