Bid # 6000003175 - Supply and Deliver Hydrants and Accessories to Various Port Authority Warehouses in NY and NJ – Two (2) Year Requirements Contract

The Port Authority of New York and New Jersey is seeking qualified vendors for Bid #6000003175, a two-year requirements contract to supply and deliver hydrants and accessories to various Port Authority warehouses across New York and New Jersey. The solicitation encompasses 69 line items of hydrant components, including Smith "S" Series hydrants, Metropolitan 250 Model 94 hydrant parts, hose valves, couplings, and fire hose assemblies. Vendors must be capable of delivering products within ten calendar days of purchase order receipt to designated facilities including Central Warehouse in Jersey City, GWB Warehouse in Fort Lee, Newark Liberty International Airport, PATH facilities in Harrison and Jersey City, and airport warehouses at JFK and LaGuardia. Deliveries are restricted to between 7:00 a.m. and 2:30 p.m., with tail gate delivery required at specified locations. Bid submissions are due electronically via the Bonfire platform by 11:00 a.m. on January 22, 2026, with potential virtual pre-award meetings anticipated prior to contract award. Pricing must be quoted in U.S. dollars, with unit prices firm for the first six months and potential adjustments of no more than three percent per subsequent six-month period.

The Port Authority has established specific procurement guidelines to promote diversity and inclusion, offering price preferences for certified minority and women-owned business enterprises (M/WBEs) at 10 percent, small business enterprises (SBEs) at 5 percent, and service-disabled veteran-owned business enterprises (SDVOBs) at 10 percent for awards not exceeding one million dollars. Bidders must register on the Bonfire platform, complete all required forms in both PDF and Excel formats, and certify compliance with the Port Authority's Code of Ethics and non-discrimination requirements. The contract allows for potential 120-day extensions beyond the initial two-year term at existing prices. Payment terms are net 30 days via electronic ACH transfer, and while no minimum order quantities or dollar guarantees are provided, the Port Authority estimates approximately five deliveries per month across various delivery points. The total estimated two-year contract value will be determined by the cumulative pricing of the 69 line items, with bidders required to provide unit prices with a maximum of two decimal places.