BID #26-03, Portable Toilet Rental Services - Annual Contract

The Henry County Board of Commissioners in Georgia is issuing an Invitation to Bid (BID #26-03) for portable toilet rental services on an annual contract basis. The procurement seeks qualified vendors to furnish, deliver, and service portable toilet units at various locations throughout Henry County, including standard toilets, unisex/handicap accessible units, hand sanitizer/hand washing stations, and 2-stall/5-station urban restroom trailers. The County currently utilizes 12 standard/handicap units on a monthly basis and requires services on a monthly basis with additional capacity for special events or functions lasting one week or more. All prices must include delivery, pick-up, and twice-weekly service for monthly rentals and special events, with portable restroom trailers potentially requiring optional hookups to existing water and power at specified locations. Vendors must own all portable toilet units supplied under the contract; subleasing or renting from third parties is prohibited and constitutes grounds for contract termination. The initial contract term is one year from execution, with options to renew for two additional one-year periods, subject to Board approval with renewal decisions made 60 days prior to expiration. Questions and clarifications must be submitted by 3:00 PM on September 18, 2025, with the first addendum posted by 3:00 PM on September 25, 2025. Sealed bids are due by 3:00 PM on October 2, 2025, and must be submitted via mail, carrier, in-person delivery, or through the County's eProcurement Portal at https://procurement.opengov.com/portal/henryga; emailed or faxed bids will not be accepted. No pre-bid conference or mandatory site visit is scheduled.

The County encourages participation from small, local, veteran-owned, disadvantaged business enterprise, and female-owned business enterprises, though no specific set-aside percentages or restrictions limiting competition to these categories are indicated. Vendors must provide proof of Workers Compensation Insurance with Georgia statutory limits, Commercial General Liability with a $1,000,000 per-occurrence limit and $2,000,000 general aggregate limit, and Automobile Liability with a $1,000,000 combined single limit; insurance certificates must be provided within five business days of contract execution. Prices shall remain firm for the contract period, with price increase requests strongly discouraged and requiring Board of Commissioners approval if submitted 60 days prior to renewal. The County is not bound to purchase minimum or maximum quantities under this contract. No specific award value or budget range is disclosed in the available procurement documents. Henry County reserves the right to reject any and all proposals and to waive any technicalities, with bids not withdrawable for 60 days after the October 2, 2025 deadline except as allowed by Georgia law.