Bid #25-EQU-16: Fasteners

The Kent County Road Commission (KCRC) in Michigan is seeking bids for Bid #25-EQU-16, a comprehensive fastener procurement contract for their 2025 requirements with a potential one-year renewal option for 2026. The solicitation covers a wide range of fastening hardware including hex cap screws, finished hex nuts, washers, plow bolts, nylon insert lock nuts, and top lock nuts in various sizes, grades, and finishes such as Grade 8 yellow zinc plated and stainless steel Grade 18-8. Bids must be submitted electronically through the BidNet Direct site by Tuesday, December 17, 2024, at 8:30 AM, with the contract expected to be awarded on Tuesday, January 14, 2025. The evaluation criteria extend beyond price, considering the quality of fasteners and contractor service, with KCRC reserving the right to award to multiple suppliers or a single supplier offering the lowest overall costs. Delivery is required within five working days of order, with all orders to be delivered complete and no partial shipments permitted. Bidders must provide comprehensive insurance coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and submit an insurance certificate declaring KCRC as an additional insured within fifteen days of contract award.

While no specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the documentation, the bid does include specific requirements for vendor qualifications. The historical spending on fasteners was approximately $22,000 in 2024, though this does not represent a minimum or maximum spend commitment. Pricing must be firm for the 2025 requirements, with F.O.B. delivery to four different KCRC complex locations. Cash discounts will be considered in bid evaluation, with default terms of net 30 days if no discount is specified. Bidders are required to provide comprehensive company details, including authorized personnel information and federal employer identification number. The procurement allows for flexible pricing across a broad range of fastener types, suggesting the county is seeking a comprehensive and adaptable supply contract that can meet varied infrastructure and maintenance needs.