BID: 25-46, Purchase, Installation and Maintenance of Decorative Mulch - Annual Contract

Henry County, Georgia is seeking competitive sealed bids for an annual contract to purchase, install, and maintain decorative mulch at various parks and facilities throughout the county. The procurement, identified as Bid #25-46, requires a qualified vendor to provide black decorative mulch installation with a minimum depth of 3 inches across 16 specified locations, including recreation centers, libraries, senior centers, and parks in cities such as Stockbridge, Ellenwood, McDonough, Locust Grove, and Hampton. Vendors must furnish all labor, materials, and equipment necessary for installation, with acceptable methods including mechanical, hand installation, and blowing techniques. The total volume required ranges from 60-120 cubic yards per location, with subsequent annual maintenance to sustain a 1-2 inch mulch depth. A non-mandatory pre-bid conference and site visit is scheduled for January 30, 2025, at 11:00 AM at the Fairview Rec Center, with questions due by February 6, 2025. Sealed bids must be submitted by February 20, 2025, at 3:00 PM to the Henry County Purchasing Department, with bids remaining valid for sixty days after submission.

The county has established a 2.2% Disadvantaged Business Enterprise (DBE) participation goal for this project, which can be achieved through prime contracting, sub-contracting, joint ventures, or mentor/protege relationships. Local vendors within Henry County will receive preference if their bid is within 5% of the lowest out-of-county bidder's price for contracts under $100,000. The initial contract term is one year, with two optional one-year renewal periods available. Bidders must provide unit pricing per cubic yard installed, plus an annual maintenance service charge, and maintain various insurance coverages including workers' compensation, commercial general liability, automobile liability, and professional liability. Prices must remain firm for the entire contract period and include delivery F.O.B. destination. While specific budget ranges are not explicitly stated, the comprehensive nature of the contract covering multiple county facilities suggests a potentially significant annual investment in landscaping and facility maintenance services.