BID: 25-45, Purchase, Installation and Maintenance of Long Needle Pine Straw - Annual Contract

Henry County, Georgia is seeking competitive sealed bids for a comprehensive long needle pine straw purchase, installation, and maintenance annual contract (Bid #25-45) covering 23 specific county facilities and parks. The procurement requires a qualified vendor to provide complete services including labor, materials, and equipment for pine straw installation at locations throughout the county, with installation specifications mandating a minimum 4-inch depth using tucking and rolling techniques. The estimated total project volume is approximately 11,000 bales, distributed across locations ranging from 75 to 1,800 bales per site. A non-mandatory pre-bid conference is scheduled for January 29, 2025 at 11:00 AM at Village United Park in Ellenwood, with the final bid submission deadline set for February 19, 2025 at 3:00 PM. Bidders must submit pricing on a per cubic yard installed basis, with an additional annual maintenance service charge, and the initial contract term will be one year with potential for two optional one-year renewals. Contractors must be prepared to commence work within two weeks of contract award and complete all installations within 60 days.

The contract includes a 2.2% Disadvantaged Business Enterprise (DBE) participation goal and offers a local vendor preference for bids within 5% of the lowest bid. Prospective contractors must maintain comprehensive insurance coverage, including workers compensation, $1 million in commercial general liability, $1 million in automobile liability, and $1 million in professional liability insurance. While no specific budget range is explicitly stated, the extensive site list and requirement for approximately 11,000 bales suggests a significant annual contract value. Vendors must be capable of servicing locations across Henry County's northern (Stockbridge), central (McDonough), and southern (Locust Grove) geographical clusters, which include diverse facilities such as parks, government buildings, service centers, and administrative complexes. The county reserves the right to reject any and all proposals and to waive technical irregularities, providing flexibility in the procurement process.