BID: 25-44, Purchase, Installation and Maintenance of Kid Safe Playground Mulch - Annual Contract

Henry County, Georgia is seeking competitive sealed bids for Bid #25-44, an annual contract for the purchase, installation, and maintenance of Kid Safe playground mulch across 12 park locations comprising 21 total playgrounds. The solicitation requires vendors to provide comprehensive services including furnishing all labor, materials, and equipment to install mulch at a 6"-12" thickness, with each playground requiring between 40-140 cubic yards of mulch and a total estimated volume of 1,060 cubic yards. A non-mandatory pre-bid conference and site visit is scheduled for January 28, 2025, at 11:00 AM at Village Park in Ellenwood, with vendor questions due by February 4, 2025, and sealed bids required by February 18, 2025, at 3:00 PM. Bidders must submit pricing on a per cubic yard installed basis for mulch and an annual maintenance service charge, with all prices expected to remain firm throughout the contract period. The initial contract term is one year with two optional one-year renewal periods, and the county reserves the right to reject any proposals and waive technicalities.

The procurement includes a 2.2% Disadvantaged Business Enterprise (DBE) participation goal, with a local vendor preference policy allowing Henry County vendors to be selected if their bid is within 5% of the lowest out-of-county bid. This is a unit price contract with no minimum or maximum quantity guarantees, and vendors must be prepared to handle price increase requests with strict limitations, requiring submission 60 days prior to contract renewal for review. While no specific budget range is explicitly stated, the comprehensive scope covering 21 playgrounds and multiple parks suggests a significant potential contract value. The solicitation emphasizes the importance of providing Kid Safe playground mulch, indicating a focus on playground safety and maintenance across Henry County's recreational facilities. Potential bidders should be prepared to demonstrate expertise in playground mulch installation, maintenance, and compliance with local government procurement requirements.