Bid# 24-19 HVAC services bid

The City of Cape May in Cape May County, New Jersey is soliciting bids for comprehensive HVAC services through Bid #24-19, targeting maintenance and repair for multiple municipal facilities including City Hall, Police Department, Fire Department, and Convention Hall. The procurement seeks a qualified HVAC services contractor to provide routine and emergency heating, ventilation, and air conditioning maintenance, repairs, and installations across municipal buildings. Bidders must possess a minimum of five years of business experience and be capable of providing all necessary tools and equipment for service delivery. The bid is scheduled for electronic submission through the BidNet platform on March 21, 2025, at 10:15 AM, with contract award designated to the lowest responsible bidder. The initial contract term will be twelve months, with potential extensions of one or two years permitted under New Jersey state law. Evaluation criteria will include hourly labor rates for standard and emergency services, emergency contact personnel availability, material/supply markup percentages, and compliance with state requirements such as prevailing wage regulations and business registration certifications.

The contract has specific insurance requirements, mandating bidders carry general liability, worker's compensation, and automobile liability coverage, with the City to be named as an additional insured. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid includes equal employment opportunity provisions. The City anticipates expending approximately $30,000 on HVAC services during the contract period, though this amount is not guaranteed and represents an estimated budget. Bidders will be required to provide invoicing in half-hour increments, with no charges for project estimates. The procurement does not indicate information about incumbent vendors or existing technological infrastructure requirements. Successful contractors will be expected to respond to both routine and emergency service requests, provide detailed cost estimates, and maintain comprehensive documentation of all work performed across municipal facilities.