BID 2025-45 Replacement of Hearing Room Dais

Clackamas County has issued Invitation to Bid #2025-45 for the Replacement of Hearing Room Dais, seeking qualified contractors to construct security cabinets for the Board of County Commissioners Hearing Room. The project requires building cabinets with a level 3 bullet resistance rating, with precise installation according to county specifications. A mandatory pre-bid conference is scheduled for June 5, 2025, at 3:00 PM, with final bids due on June 18, 2025, at 3:00 PM through the Bid Locker online submission system. Contractors must conduct field verification of measurements and obtain approval of shop drawings before manufacturing. The project has a defined completion timeline between the Notice to Proceed and December 30, 2025. Key qualifications include having a valid Construction Contractors Board registration, maintaining a drug testing program, and demonstrating technical capability to construct specialized security cabinetry. Bidders will be evaluated on their ability to meet technical specifications, compliance with prevailing wage rates, and adherence to project requirements.

The bid opportunity includes specific provisions for Historically Underrepresented Businesses, requiring contractors to submit Good Faith Effort documentation to encourage participation by minority, women, and emerging small businesses. Successful bidders must provide performance and payment bonds equal to 100% of the contract price and submit comprehensive certificates of insurance. The engineer's estimated project budget is $90,000, with the county retaining 5% of progress payments, which can be reduced or eliminated as the project progresses satisfactorily. Contractors and subcontractors are mandated to pay workers at least the specified minimum hourly rates, ensuring fair compensation standards. The procurement process emphasizes both technical competence and commitment to inclusive business practices, with a structured approach to vendor selection that considers both capability and diversity representation.