Bicycles, Helmets, Locks

The City of Waterbury Department of Education is issuing Invitation to Bid (ITB #8645) for the procurement of bicycles, helmets, and locks intended for children ages 5 to 18. The solicitation seeks 210 fourteen-inch kids bikes with removable training wheels, 300 twenty-inch kids BMX freestyle bikes, 40 twenty-four-inch mountain bikes with Shimano components, 210 eighteen-inch kids bikes with removable training wheels, 20 twenty-four-inch teen mountain bikes, 460 kids helmets (ages 8-12), 80 teen helmets (ages 14+), and 540 bicycle locks. All pricing must include freight and door-to-door delivery to multiple school locations throughout Waterbury on a schedule to be determined at award. Sealed bids must be received by November 13, 2025 at 11:00 a.m. at the Office of the Director of Purchasing, Room 103, City Hall Building, 235 Grand Street, Waterbury, Connecticut 06702. Questions regarding bid documents must be submitted by October 30, 2025 at 2:00 p.m., and bidders must acknowledge receipt of all addenda by November 3, 2025. Bidders may submit pricing for partial quantities and propose "or equal" equipment alternatives with proof of equivalency, and the City reserves the right to split awards among multiple vendors. Awards are expected within 30 days of bid opening, with contract term running from issuance through June 30, 2026. Bid submissions require one original, one paper copy, and one PDF copy on CD or flash drive in a sealed opaque envelope, with bids received after opening time deemed non-responsive and bids not withdrawable for ninety days excluding weekends and holidays.

No set-aside designations or restrictions on eligible vendors have been specified in the available solicitation materials, indicating that all vendors are eligible to respond to this bid opportunity. The documents do not identify any incumbent vendors, current contractors, or existing infrastructure requirements for integration. No estimated total contract value or budget range has been disclosed in the solicitation materials. Maureen McCauley serves as the primary contact for this procurement and can be reached at the City of Waterbury's office at 235 Grand Street, Room 103, Waterbury, CT 06702, by telephone at 203-574-6748, or by email at mmccauley@waterburyct.org. Payment terms are established at Net 60 Days. No pre-bid conference, site visits, or vendor questions and answers period has been scheduled for this procurement.