ITB 8645 10.23.25.pdf

THE CITY OF WATERBURY

DEPARTMENT OF EDUCATION

Bicycles, Helmets, Locks

INVITATION TO BID

#8645

Sealed Bids for Bicycles, Helmets, Locks will be received by the City of Waterbury at the office of the Director of Purchasing, Room 103, City Hall Building, 235 Grand Street, Waterbury, CT 06702 until 11:00 a.m. on November 13, 2025 and at that time and place will be publicly opened and read aloud. No bids will be received after 11:00 a.m. on the day the bids are to be opened.

The items to be procured consist of: Bicycles, Helmets and locks (Ages 5- Ages 18).

Bids must be enclosed in an opaque sealed envelope and plainly marked with the name of the Project Title “Bicycles, Helmets, Locks” and shall contain the name and address of the Bidder on the envelope.

Complete instructions for filing Bids are included in the Instructions to Bidders.

After review of the factors set forth in the Instructions to Bidders, the City reserves the right to reject any and all Bids, to make an award, or to decline to make an award.

Contact the Office of the Director of Purchasing, at 203-574-6748 for further information.

END OF SECTION

TABLE OF CONTENTS

SECTION 00100 - INSTRUCTIONS TO BIDDERS

SECTION 00200 – ADDENDUM ACKNOWLEDGEMENT

SECTION 00300 – BID FORM

SECTION 00400 – TECHNICAL SPECIFICATIONS

SECTION 00100

INSTRUCTIONS TO BIDDERS

ARTICLE 1. QUALIFICATIONS OF BIDDERS

1.1 In evaluating Bids, the City of Waterbury (“the CITY”) will consider the qualifications of only those Bidders whose Bids, among other factors, are in compliance with the requirements set forth elsewhere in the Bid Documents.

1.2 The City reserves the right to reject any Bid based upon Bidder’s prior history with the City or with any other party that demonstrates, without limitation, failure to perform or unsatisfactory performance in accordance with the terms of one or more contracts or purchase orders or significant failure(s) to meet contractual obligations.

ARTICLE 2. COPIES OF BID DOCUMENTS

2.1 Complete sets of Bid Documents shall be used in preparing Bids; neither the CITY nor it’s representative assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

2.2 The CITY and its representative in making copies of Bid Documents available do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

ARTICLE 3. EXAMINATION OF BID DOCUMENTS AND SITE

3.1 Before submitting a Bid, each Bidder must (a) examine the Bid Documents thoroughly,

(b) familiarize itself with all Federal, State and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work;

and (c) study and carefully correlate the Bidder's observations and findings with the requirements of the Bid Documents.

3.2 The submission of a Bid will constitute an incontrovertible representation by the Bidder that it has complied with every requirement of this Article 3 and that the Bid Documents are sufficient in scope and detail to indicate and convey all terms and conditions necessary for the Bidder's proposed performance of the Work.

ARTICLE 4. INTERPRETATIONS

4.1 All questions about the meaning or intent of the Bid Documents must be submitted to the

CITY’s ProcureWare website by October 30, 2025, 2:00PM.

4.2 The CITY will issue written clarifications or interpretations by Addenda online at the

CITY’s ProcureWare website not later than November 3, 2025, 2:00PM.

Only information issued by such City written Addenda will be binding. Oral and other clarifications or interpretations will not be binding and will be without legal effect.

4.3 Each Bidder shall be responsible for determining that it has received all Addenda issued and shall acknowledge receipt of all Addenda on the Addendum Acknowledgment Form and the Bidder shall list therein all written Addenda number(s) issued by the CITY.

ARTICLE 5. PRE-BID CONFERENCE NOT APPLICABLE

ARTICLE 6. BID FORM

6.1 Each Bid shall be submitted on the Bid Form included in Section 00300 of the Bid

Documents. The Bid Form shall be removed from the Bid Documents, filled in as required below, and submitted to the CITY. Bidders must fill in all blank spaces on the Bid Form for Bid prices, including without limitation unit prices, extended prices and total price or the Bid will not be considered and shall be void.

6.2 Bid Forms shall be completed in ink. The Bid price of each item on the form shall be stated in figures. If unit prices are required on the Bid Form, discrepancies between unit prices and their respective total amounts will be resolved in favor of the unit prices.

Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

6.3 All names shall be typed or printed below the signature.

6.4 The name and address to which communications regarding the Bid are to be directed shall be shown.

6.5 One (1) original, one (1) paper copy, as well as a copy of the original Bid in pdf format on a CD or flash drive. Each Bid shall be submitted in a sealed opaque envelope bearing on the outside the name of Bidder, its address, and the Project Title for which the Bid is submitted. (If forwarded by mail, Bid and sealed envelope marked as described above shall be enclosed in another envelope with the notation "BID ENCLOSED" on the face and addressed as indicated in the Invitation to Bid.)

ARTICLE 7. RECEIPT OF BIDS

7.1 Sealed Bids for the Work of this Project will be received at the time and place indicated in the Invitation to Bid.

7.2 The CITY, in its sole discretion, may refuse to consider any Bid not prepared and/or not submitted in accordance with the Bid Documents.

7.3 Bidders are cautioned that it is the responsibility of each individual Bidder to assure that its Bid is in the possession of the Director of Purchasing, or an alternate designated by him, prior to the stated time and at the place of the Bid Opening. The CITY is not responsible for Bids delayed by mail and/or delivery services of any nature.

ARTICLE 8. MODIFICATION AND WITHDRAWAL OF BIDS

8.1 Bids may be modified only by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to that time scheduled by the CITY for the opening of Bids.

8.2 A Bid may be withdrawn by the Bidder prior to the scheduled time (or authorized postponement thereof by the CITY) for the opening of Bids.

8.3 Any Bid received after the time and date specified as the time for the CITY's opening of Bids shall not be considered. Once bids are opened by the CITY, no Bidder may withdraw its Bid for a period of ninety (90) days, excluding Saturdays, Sundays and legal holidays, after the actual date of the CITY's opening of the Bids.

ARTICLE 9. LOWEST RESPONSIBLE BIDDER

9.1 A contract may be awarded to the Lowest Responsible Bidder. The term "Lowest

Responsible Bidder" as used herein shall mean the Bidder whose Total Bid Price is the lowest of those Bidders possessing, without limitation, the skill, ability, expertise, experience, qualifications and integrity necessary for the faithful performance of the Work, as determined by the CITY.

9.2 After review of these and other factors, including without limitation, responsiveness, qualifications and price, the CITY reserves the right to reject any and all Bids, to decline to make an award, to waive any and all informalities if it is in the CITY's best interest to do so. The CITY reserves the right to disregard all nonconforming, nonresponsive, conditional Bids, and Bids taking exception(s) to the Bid Documents.

9.3 A Bid which includes, for any Item(s), a Bid Price that is abnormally low or high may be rejected in its entirety.

9.4 The CITY reserves the right to reject the Bid of any Bidder that the CITY considers not to possess the qualities set forth in Article 1 herein.

ARTICLE 10. PURCHASE ORDER ISSUANCE/AWARD AND EXECUTION OF CONTRACT

10.1 If a purchase order(s) is to be issued, it will be issued within ninety (90) calendar days, excluding Saturdays, Sundays, and legal holidays, after the actual date of the opening of the Bids.

ARTICLE 11. ACCESS TO SITE

11.1 Representatives of the State and any local or federal agencies having an interest in the

Work shall have access to the Work wherever it is in preparation or progress and the Contractor shall provide proper facilities for such access and inspection.

ARTICLE 12. SALES TAX

12.1 The goods and services to be provided under any contract or purchase order awarded pursuant to this Invitation to Bid is exempt from the sales taxes of the State of Connecticut.

ARTICLE 13. INSURANCE (Not applicable to Deliveries by Third-Party Delivery Companies such as FedEx, UPS, USPS, DHL, etc.)

13.1. The Contractor shall not commence work under this Contract until all insurance required under this Section 13 has been obtained by the Contractor and such insurance has been approved by the City. The Contractor shall not allow any subcontractor to commence work on any subcontract until all insurance required of any such subcontractor has been so obtained and approved by the City. Insurance shall be provided by insurers, satisfactory to the City and authorized to do business in the State of Connecticut, an "A-" Best's Rating and at least a Class V3 or better financial size category as shown in the most current A.M.

Best Company ratings.

13.2. At no additional cost to the City, the Contractor shall purchase and maintain the insurance coverages set forth below which shall protect the City from claims which may arise out of or result from the Contractor’s obligation under this Contract, whether such obligations are the Contractor’s or subcontractor or person or entity directly or indirectly employed by said

Contractor or subcontractor, or by any person or entity for whose acts said Contractor or subcontractor may be liable.

13.3. Each insurance policy shall state that the insurance company shall agree to investigate and defend the insured against all claims for damages, even if groundless. If any insurance required herein is to be issued or renewed on a claims made form as opposed to an occurrence form, the retroactive date for coverage shall be no later than the commencement date of this Contract and shall provide that in the event of cancellation or non-renewal, the discovery period for insurance claims (“Tail Coverage”) shall be available for at least 60 months.

13.4. The following policies with stated limits shall be maintained, in full force and effect, at all times during which the services are to be performed by the Contractor:

13.4.1 General Liability Insurance: $1,000,000.00 per occurrence, $2,000,000.00 aggregate and $2,000,000.00 Products and completed operations aggregate Providing coverage to protect the City for all damages arising out of bodily injuries, sickness to or death of all persons in any one accident or occurrence and for all damages arising out of destruction of property in any one accident or occurrence.

13.4.2 Automobile Liability Insurance: $1,000,000.00 combined single limit

(CSL)

Providing coverage to protect the City with respect to claims for damage for bodily injury and or property damage arising out of Cityship, maintenance, operation, use or loading and unloading of any auto including hired & non-owned autos.

13.4.3 Workers’ Compensation: Statutory Limits within the State of Connecticut: Employers’ Liability:

EL Each Accident $1,000,000.00 EL Disease Each Employee $1,000,000.00 EL Disease Policy Limit $1,000,000.00

Contractor shall comply with all State of Connecticut statutes as it relates to workers’ compensation.

13.4.4 Excess/Umbrella Liability: $1,000,000.00 each occurrence, $2,000,000.00 aggregate

13.5. Failure to Maintain Insurance: In the event the Contractor fails to maintain the minimum required coverage as set forth herein, the City may at its option purchase same, and offset the Contractor’s invoices for the cost of said insurance.

13.6. Cancellation: The City of Waterbury shall receive written notice of cancellation from the Contractor at least thirty (30) calendar days prior to the date of actual cancellation, regardless of the reason for such cancellation.

13.7. Certificates of Insurance: The Contractor’s General, Automobile, Builder’s Risk and Excess/Umbrella Liability Insurance policies shall be endorsed to add the City and its Board of Education as an additional insured and provide waiver of subrogation on all policies except Builder’s Risk and Pollution Liability. The insurance afforded the additional insured shall be primary and non-contributory insurance and the coverage and limits provided under the Contractor’s policies shall not be reduced or prorated by the existence of any other insurance applicable to any loss the additional insured may have suffered.

Prior to the execution of this Contract by the City, the Contractor shall furnish to the City, subject to City approval, certificate(s) of insurance and Additional Insured Endorsement and Waiver of Subrogation Endorsement verifying the above coverages, including the naming of the City of Waterbury, as follows: “The City of Waterbury and its Board of Education are listed as additional insured on all lines of coverage on a primary and non-contributory basis on all policies except Workers Compensation and Professional Liability. All policies shall include a Waiver of Subrogation”. The City's Invitation to Bid Number must be shown on the certificate of insurance to assure correct filing. The Contractor must supply replacement/renewal certificates at least 30 days prior to the expiration of the policy(ies). Said certificates shall contain a provision that coverage afforded under the policies shall not be cancelled or reduced for any reasons unless notice of than thirty (30) calendar days has been mailed to the City's Using Agency and a copy to the City's Office of Corporation Counsel, 235 Grand Street, Waterbury, CT 06702.

13.8. No later than thirty (30) calendar days after receipt by the Contractor, the Contractor shall deliver to the City a copy of the Contractor's insurance policies and endorsements and riders.

ARTICLE 14. PURCHASE ORDER/CONTRACT TIME

14.1 BIDDER agrees and covenants that the purchase order time shall commence upon issuance and terminate on 6/30/2026 unless the purchase order provides otherwise.

ARTICLE 15. BID DOCUMENTS.

15.1 Bid Documents shall be any and all sections, terms, conditions, forms, drawings, data, etc., listed in the Table of Contents of the Bid Documents.

ARTICLE 16. Federal, State and Local Employment Requirements.

16.1 Contractors, if applicable, shall be obligated to fully comply with the attached Hiring of

Waterbury Residents on Certain Publicly-Funded Construction Projects, i.e. City of Waterbury Ordinances Chapter 34 (“Good Jobs Ordinance“), Federal Davis-Bacon Act, Federal American Recovery and Reinvestment Act of 2009, and the Housing and Urban Development Section 3 Clause, all as further specified in the attached City of Waterbury Contract form. Also attached hereto, is a full copy of the aforesaid City of Waterbury Ordinance, commonly referred to as the “Good Jobs Ordinance“.

16.2 NOT APPLICABLE

i. The contractor who is selected to perform this municipal public works project, funded in whole or part by the State, must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60a, 4a- 60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special Session Public Act 15-5. An Affirmative Action Plan must be filed with and approved by the Commission on Human Rights and Opportunities prior to the commencement of construction.

ii. State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract be set aside for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN. STAT. § 4a-60g. (25% of the total state-funded value with DAS-certified Small Businesses and 6.25% of the total state-funded value with DAS-certified Minority-, Women-, and/or Disabled-owned Businesses.) The contractor must demonstrate good faith effort to meet the 25% set-aside goals.

iii. For municipal public works contracts, the contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and Opportunities.

Forms can be found at https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

SECTION 00200

ADDENDUM ACKNOWLEDGEMENT FORM

NOTE: The Bidder is to complete, sign and date this form. The completed form shall be submitted with the BID FORM in accordance with ARTICLE 6 of the INSTRUCTIONS TO BIDDERS.

The undersigned, as Bidder’s Authorized Representative, acknowledges receipt of the following Addenda and that the modifications to the Bid Documents noted therein have been considered and all costs related thereto are included in the Bid Prices:

Addendum # _______ Dated Issued ____________________

Addendum # _______ Dated Issued ____________________

Addendum # _______ Dated Issued ____________________

Business Name of Bidder: _______________________________________________

(Print or Type)

By Bidder’s Authorized Representative:

Signature: ___________________________________________________________

Name: ___________________________________________________________ (Print or Type) Title: ___________________________________________________________ (Print or Type) Email: ___________________________________________________________ (Print or Type) Date: ___________________________________________________________ (Print or Type)

SECTION 00300

BID ITEMS

ITEM # QTY DESCRIPTION

COST

EACH TOTAL COST

1.0 210 14 Inch Kids Bike with removable Training Wheels $ $

2.0 300 20 inch Kids BMX Bike Freestyle $ $

3.0 40 24 Inch Mountain Bikes with Shimano $ $

4.0 210 18 inch Kids Bike Bicycle with removable training wheels $ $

5.0 20 24 inch Bike for Teens $ $

6.0 460 Helmets Kids size 8-12 year old $ $

7.0 80 Helmets for teens $ $

7.0 540 Bicycle locks $ $

GRAND TOTAL. NOTE: EACH INDIVIDUAL COST MUST INCLUDE

FREIGHT $

SEE TECHNICAL SPECIFICATIONS.

In the event of mathematically incorrect calculations of individual items or totals, the mathematically correct amount as determined by the City shall govern in determining the

TOTAL BID PRICE.

The undersigned also agrees that the quantities indicated are for Bid comparison purposes only and are not represented to be actual quantities for completion of the Work.

The undersigned hereby certifies under the penalties of perjury that this Bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this section, the work “person” shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity.

Social Security Number Signature of Individual or or Federal Identification Number Corporate Name

Corporate Officer

(if applicable)

Notice of acceptance should be mailed, telegraphed or delivered to the (undersigned Bidder at the following address):

(Company Name)

By:

(Title)

(Business Address)

(City, State, Zip Code)

Date: Email:___________________________

Note: If the Bidder is a corporation, indicate State of incorporation under signature, and affix corporate seal; if a partnership, give full names and residential addresses, if different from business address.

The following documents are attached to and made a condition of the Bid:

a. Instructions to Bidders – Section 00100

b. Addendum Acknowledgement – Section 00200

c. Bid Form – Section 00300

d. Technical Specifications – Section 00400

SECTION 00400

TECHNICAL SPECIFICATIONS

Vendor Instructions

• Deliveries should be made to each school.

• All prices shall include to the door delivery (NOT Tailgate) to one of the listed schools on an exact schedule to be determined at award.

• Volumes listed are estimates and may adjust up or down based upon the proposals received and will be determined at time of award.

• While a single vendor is preferred, the City shall consider splitting the award between as many vendors as required to secure the desired volumes needed.

Vendors may submit pricing for supplying less than the full amounts.

• Vendors shall list the expected delivery time from notice of award. Awards are expected in be made in under 30 days from bid opening.

• City shall consider qualified “Or Equal” equipment to the specified brands of items listed. Burdon of proof for being “Or Equal” shall be on the vendor in providing and including all such proof with their bid.

• Please specify available colors of each item with your bid.

Delivery addresses, quantities per school TBD:

330 Buck Hill Road, Waterbury, CT 06704 170 Bunker Hill Avenue, Waterbury, CT 06708 40 Woodtick Road, Waterbury, CT 06705 1255 Hamilton Avenue, Waterbury, CT 06706 77 Woodlawn Terrace, Waterbury, CT 06710 38 West Porter Street, Waterbury, CT 06708 3196 East Main Street, Waterbury, CT 06705 2 Cypress Street, Waterbury, CT 06706 220 Columbia Boulevard, Waterbury, CT 06710 233 South Elm Street, Waterbury, CT 06706 1143 Thomaston Avenue, Waterbury, CT 06704 809 Highland Avenue, Waterbury, CT 06708 55 Dikeman Street, Waterbury, CT 06704 685 Baldwin Street, Waterbury, CT 06706 235 Birch Street, Waterbury, CT 06704 116 Beecher Avenue, Waterbury, CT 06705

94 Spring Lake Road, Waterbury, CT 06706 24 Kenmore Avenue, Waterbury, CT 06708 2780 North Main Street, Waterbury, CT 06704 33 Griggs Street, Waterbury, CT 06704 380 Pierpont Road, Waterbury, CT 06705 58 Griggs Street, Waterbury , CT 06704 15S Elm Street, Waterbury, CT 06706 30A Church Street, Waterbury, CT 06704 3465 E. Main Street, Waterbury, CT 06705 483 Chase Parkway, Waterbury, CT 06708 534 Bucks Hill Road, Waterbury, CT 06704 300 Pierpont Road, Waterbury, CT 06705 568 Bucks Hill Road, Waterbury, CT 06704 422 Highland Avenue, Waterbury, CT 06708 175 Birch Street, Waterbury, CT 06704

Quantity: 210, Naipo 14 Inch Kids Bike with Removable Training Wheels

• Suitable for children 37”-42” tall to ride.

• Removable training wheels can be removed at any time.

• Sturdy steel frame, with non-hazardous quality paint.

• Fully-enclosed bicycle chain.

• Fully adjustable seat and handlebar.

• Adjustable seat in range of 19"-25“.

Quantity: 300, Cubsala 20 inch Kids BMX Freestyle Bike with 4 Pegs

• Suitable rider height is 4'3" - 5'4" for Ages 6-14 Years Old.

• Hi-Ten steel frame.

• 19.5" top tube length.

• 165 mm one-piece drivetrain crank with a 36T chainring.

• Front and rear aluminum brakes with Hand-brake levers.

• 20" x 2.35" tires mounted on aluminum single wall 36H rims with 3/8" female axle front hub and 16T cog sealed bearing cassette rear hub.

• 4 BMX pegs are included.

Quantity: 40, Ktaxon 24" Mountain Bike with Shimano 21 Speed, Disc Brakes

• Suitable for ages 14+ and heights 59''+.

• The 24-inch mountain bike features a high-carbon steel frame designed for easy mounting and dismounting.

• Equipped with a suspension fork.

• Disc brakes.

• The 24*2.125-inch wide tires, puncture resistant.

Quantity: 210, Marknig Kids 18 Inch Children's Bicycle with Removable Training Wheels

• 18 inch for ages 6-9 years.

• Removable training wheels.

• Easily adjustable seat post and handlebars.

Quantity: 20, Huffy 24 inch, Trail Runner Mountain Bike

• Fits Riders 4'8" - 5'8", Adult.

• Dual Suspension System.

• 24-inch Wheels.

• 18-Speed Index Shifters: Integrated with Shimano rear derailleur.

• Alloy Linear Pull Brakes.

Quantity: 460, Semfri Adjustable Lightweight Bike Helmet

• Suitable for ages 8-12 years old.

• ABS shell + EPS inner shell + sponge lining, Shock-absorbing EPS foam with

0.85 inch thickness can absorb pressure.

• EPS foam cover.

• An adjustable 360-degree spin dial on the back of the helmet to ensure kids.

achieve a perfect and safe fit.

Quantity: 80, Ozark Trail Adult Bike Helmet (Ages 14+)

• Super lightweight unisex bike helmet

• Vented design allows cool air to circulate allowing for longer rides.

• Integrated visor.

• Fully adjustable fit system.

• Comfortable and does not overheat.

• Ages 14+

Quantity: 540 SUGARDAY 4 ft Cable Bike Lock with Combination with Secure 5 Digit Resettable Lock

• 4 foot length cable lock.

• 5-digit resettable combination. Allows for easy personalization of your own number combination, eliminating the need for keys.

• Made with flexible steel cables for strong cut resistance and a PVC coating to prevent scratching, ensuring long-lasting durability.