BEVERAGE VENDING & SPONSORSHIP for ASU

Adams State University, located in Alamosa County, Colorado, is seeking proposals for a comprehensive beverage vending and sponsorship contract through RFP ASU24009. The university requires an established company to provide soft drink, juice, bottled water, and sport drink beverages via coin-operated vending machines, with a minimum of seventeen machines placed across campus locations. The procurement encompasses full-service vending solutions, including beverage products, supplies, and equipment for athletic events and campus concessions, with potential exclusive or non-exclusive vending and advertising rights. Evaluation criteria will include methodology, product quality, equipment capabilities, pricing, commission structures, athletics and campus life support offerings, and vendor administrative capabilities. Key proposal requirements include submitting vend prices, commission percentages, projected annual commission income, and corporate partnership support offerings. The solicitation timeline indicates proposals are due on March 8, 2024, at 12:00 P.M. Mountain Time, with potential oral presentations scheduled for the week of April 1st. The contract term is anticipated to run from July 1, 2024, through June 30, 2029, with potential extensions for three additional one-year terms.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The current incumbent vendor is not identified, though the RFP suggests working collaboratively with existing campus food service provider Sodexo. Financial expectations include a commission based on gross revenues, a minimum $5,000 fund for volume and revenue-enhancing promotions, and monthly product donations of 10 cases for housing programs. For an exclusive contract, the vendor must enter a Corporate Partnership at the President's Club Level, requiring a minimum $15,000 cash payment and $6,000 in in-kind trade and product support. The campus infrastructure includes approximately 3 double-door coolers, 4 fountains, and 9 small coolers across various campus locations, with a student residence capacity of 950 beds and 82% average occupancy. Fountain purchase volumes from January 2023 to February 2024 totaled $58,910.67, indicating the potential scale and financial opportunity of this vending services contract.