Better Building by Design Event Management 2028-2030

Efficiency Vermont, a statewide Energy Efficiency Utility operated by Vermont Energy Investment Corporation (VEIC), is soliciting proposals for event planning and management services for the 2028–2030 Better Building by Design conference, with questions due November 9, 2026 and proposals due December 1, 2026 at 5:00 p.m. EST. Responses go by email to afode@veic.org with the subject line "RFP Submittal for BBD Event Planning and Management." No set-aside or preference program is stated.

Scope covers pre-conference planning, marketing, speaker recruitment and coordination, facility or virtual platform planning and management, decor planning, exhibitor and sponsor management, attendee registration, financial management, and post-conference evaluation. Bidders must demonstrate experience in both virtual and in-person event management. Required submittals include a detailed budget not to exceed five pages, qualifications and team experience, a binding transmittal letter valid for 90 days, proof of insurance with general liability coverage of $1 million per occurrence and $2 million aggregate, and a completed Information Security Questionnaire. Bidders must also disclose pertinent litigation, judgments, bankruptcies, or regulatory decisions that may adversely affect performance.

Compensation is time and materials, with a budget not to exceed $65,000 per conference. Bidders must include hourly labor rates and any proposed annual increases. Performance runs July 1, 2027 through June 30, 2030. Planning activities occur virtually or at Efficiency Vermont's offices in Winooski, Vermont, within Chittenden County.

Questions must be emailed to afode@veic.org with "BBD Event Planning and Management Question" in the subject line, and answers will be posted at veic.org/organization/rfps by November 16, 2026. The selected bidder is anticipated by December 18, 2026, with contract negotiation and signature by January 29, 2027. Efficiency Vermont reserves the right to reject any or all proposals and is not committed to award or to reimburse proposal preparation costs.