Bermuda and Ryegrass Hay

Auburn University's Procurement and Business Services is seeking sealed bids for a comprehensive hay procurement contract, specifically targeting 25 tons of square bales, 125 tons of dry round bales, and 150 wrapped baleage units. The solicitation (Bid AU-2025-0000846) covers perennial grass hay varieties including Bermuda, Bahia, annual Ryegrass, and equivalent grass types to support the university's equine, ruminant, dairy, and beef cattle units. Detailed technical specifications mandate minimum nutritional standards, including Total Digestible Nutrients of 58.7%, Protein Content of 11%, and Dry Matter of 88% for both square and round bales. The bid opens on December 4, 2024, at 12:00 AM CST and closes on December 11, 2024, at 10:30 AM CST, with a one-year contract term and options for four additional renewals. Delivery requirements include use of 36-53 foot enclosed semi-trailers, delivery within 48 hours of notification, and specific delivery hours between 6:00 a.m. to 2:00 p.m. CST. Vendors must submit bids through the JAGGAER Sourcing Event Portal and comply with Alabama state sales tax laws.

The university is committed to supporting small and small disadvantaged businesses, potentially making the contract available to other eligible entities such as Auburn University at Montgomery and the Alabama Cooperative Extension System. Bidders must submit a completed and notarized vendor disclosure statement and demonstrate they are not debarred or suspended. While specific award values are not explicitly stated, the total estimated annual quantities range from 125-200 tons of dry round bales and 150-200 tons of wrapped baleage. The university reserves the right to award the contract in whole or part, make multiple awards, and will consider factors beyond price, including staff and patient safety. Pricing must include product, packaging, and delivery to the university's Central Receiving, with no additional fuel surcharges permitted. Random core sample testing will be conducted to ensure hay meets the specified nutritional and quality standards, and the university maintains flexibility in contract allocation to ensure the best interests of the institution are met.