BEN cooper splash park request for proposal project 2407

The City of Georgetown, located in South Carolina, is seeking proposals for the Ben Cooper Splash Park Improvements Project (Project Number 2407), which involves providing and installing a safer, user-friendly surface at the Ben Cooper Park Splash Pad located at 2125 Prince Street. The project requires a qualified and licensed installer to replace approximately 2,850 square feet of existing concrete surfaces with a new surface that is slip-resistance, fall-protective, UV-stabilized, and chemically resistance. Contractors must provide drawings/designs and surface material samples, with a specific requirement to incorporate a nautical aquatic theme featuring elements like fish, octopuses, and sharks. A mandatory site visit is scheduled for Tuesday, September 16, 2025, at 10:30 AM, with electronic proposal submissions due on Wednesday, October 8, 2025, at 2:00 PM EST. The project timeline mandates completion within 120 consecutive calendar days after the Notice to Proceed, with work performed during daytime hours from 7 AM to 5 PM, and the splash pad closed for the season after Labor Day, reopening in Spring 2026. The City will evaluate proposals based on the contractor's ability, experience, compliance with laws, financial resources, and past performance, with the contract awarded to the best qualified, lowest responsive, and responsible bidder.

The Request for Proposal does not specifically mention set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide comprehensive insurance coverage of $1,000,000, obtain all necessary City permits and business licenses, and warrant the work for a minimum of two years from the date of final acceptance. Bidders are required to have a South Carolina General Contractor's License and submit a comprehensive bid that includes all associated expenses such as labor, materials, equipment, overhead, profit, insurance, taxes, and permit fees. The proposal must include a completed Proposal Form (Exhibit A), an initialed copy of the RFP document, three-dimensional imagery of the proposed design, and a Mandatory local Vendor Submittal Form. While a specific budget range is not disclosed in the documents, the proposal requires a lump-sum bid that covers all project expenses. The City of Georgetown reserves the right to reject any or all bids and waive any informalities in the bidding process, providing flexibility in the procurement approach.