Belleville Scale Replacement

The Kansas Highway Patrol, under the Kansas Department of Administration, is seeking proposals for a comprehensive scale replacement project at the Belleville Weigh Station located at 1110 US-81 in Belleville, Kansas. The procurement requires a qualified vendor to provide and install a single deck static truck scale that meets National Type Evaluation Program (NTEP) Class III L approval standards and current National Institute of Standards and Technology Handbook 44 requirements. The new scale must be capable of weighing trucks with tandem axle weights up to 70,000 pounds, have a minimum gross weighing capacity of 200,000 pounds, and a concentrated load capacity of 90,000 pounds. Vendors must handle complete removal and disposal of the existing scale, perform foundation modifications, concrete work, electrical wiring, and obtain certification from the Kansas Department of Agriculture Division of Weights and Measures. The Request for Proposal (RFP) was posted on December 4, 2025, with proposals due by January 7, 2026, at 2:00 PM CST. Questions for clarification must be submitted in writing to Procurement Officer Ashley Evans by December 30, 2025, with answers provided as addenda on the state website. Evaluation criteria will include cost, technical proposal quality, bidder's project understanding, compliance with RFP terms, experience, staff qualifications, and proposed methodology.

The state offers preference programs for Certified Businesses and Disabled Veteran Owned Businesses, with bidders claiming such preferences required to submit supporting documentation. Contractors must provide comprehensive warranty coverage, including a minimum ten-year warranty on weighbridge modules and hardware, and a five-year warranty on weight indicators and remote displays. All warranty costs for replacement parts, labor, travel, and recalibration must be covered by the manufacturer. Bidders are required to submit several mandatory certifications, including Immigration Reform and Control, sexual harassment policy acknowledgment, Israel boycott certification, and a current Tax Clearance Certificate from the Kansas Department of Revenue. The contract period extends from the award date through February 1, 2027, with payment terms set at Net 30 days from receipt of goods or invoice. While no specific budget range was explicitly stated, the comprehensive nature of the scale replacement suggests a significant investment in infrastructure upgrade for the Kansas Highway Patrol's weighing capabilities. The state reserves the right to accept or reject any bids and may utilize a Procurement Card (P-Card) for payment without additional charges.