Before, After and Summer School Extended Program

The Town of Tewksbury School Department in Massachusetts is issuing a Request for Proposals for the operation of extended day school, enrichment, and summer programs across the district's elementary schools. The procurement seeks a qualified vendor to deliver before-school programs (1.5 hours prior to school start), after-school programs (three hours post-dismissal Monday through Friday), non-school day programs (8:00 AM to 5:30 PM on weekdays when schools are closed), and enrichment programs (1 to 1.5 hours weekly for 5-6 weeks in disciplines such as music, art, theater, dance, athletics, and STEAM). Current enrollment projections include approximately 100 students in before-school programs, 140 students in after-school programs, and 100-120 students per summer week. The contract term is three years, commencing July 1, 2026, and concluding June 30, 2029. Proposals must be submitted by 10:00 AM on April 27, 2026, addressed to Superintendent Brenda Theriault-Regan at 139 Pleasant Street, Tewksbury, MA 01876, with award action expected within 30 days of receipt. Qualified proposers must demonstrate a minimum of three years of satisfactory performance on at least three similar contracts and five years of experience operating extended day and summer programs in Massachusetts. Evaluation criteria include demonstrated experience, past performance, financial stability, programming quality, curriculum alignment, staff management practices, and alignment with School Department objectives. The vendor must be certified to accept childcare vouchers and maintain comprehensive insurance coverage including general liability ($1,000,000 per occurrence/$2,000,000 aggregate), workers' compensation, professional liability ($1,000,000), and umbrella coverage ($1,000,000).

The solicitation does not specify set-aside designations or restrictions based on business classification or disadvantaged enterprise status. Pricing shall be structured as a profit-share percentage with guaranteed minimum returns for each of the three fiscal years, with current FY26 rates ranging from $38-$156 monthly for before-school programs, $58-$274 monthly for after-school programs, $250 weekly for summer full-day programs, and $125 weekly for half-day summer programs, with enrichment programs priced at $60-$100 per class depending on materials and duration. Annual rate increases are capped at 2 percent. The RFP utilizes a two-envelope process with separate sealed submissions for "Non-Price Services Proposals" and "Price Proposals," with pricing envelopes opened only following qualifications review. No incumbent vendor or current contractor is identified in the available documentation. The specific award value or total contract budget is not stated in the provided materials, though it will be determined through the profit-share structure and guaranteed minimum returns across the three-year term.