Before After and Summer Programs Invitation to Bid and Specifications 2026-2029.pdf

Town of Tewksbury School Department

Request for Proposals For

Extended Day School, Enrichment and Summer Programs

Town of Tewksbury School Department – RFP Extended Day School, Enrichment and Summer Programs

LEGAL NOTICE

Request for Proposals

The Tewksbury School Superintendent & the Tewksbury School Department is seeking proposals for Extended Day School and Summer Programs. The selected firm shall have demonstrated previous experience in providing specified services to similar projects, preferably in Massachusetts. A complete RFP may be obtained, without charge, by contacting the Town of Tewksbury School Superintendent’s Office at (978) 640-7800. It is recommended that respondents to this request familiarize themselves with the detailed RFP.

The Awarding Authority will consider only responsive proposals from responsible vendors. A responsive proposal is one that complies fully with all minimum criteria and all submission requirements as stated in the Request for Proposals (RFP). It is the intent of the Awarding Authority to award a contract within sixty (60) business days after receiving the proposals.

THERE MUST BE NO MENTION OF THE APPLICANT'S FEE IN THE PROPOSAL

SUBMISSION. ANY MENTION OF THE FEE WILL SUBJECT THE PROPOSAL TO

REJECTION/ DISQUALIFICATION.

The deadline for submitting proposals to the Tewksbury School Superintendent’s Office is at 10:00am Monday, April 27, 2026. Proposals should be addressed to, Tewksbury School Superintendent Brenda Theriault-Regan 139 Pleasant Street, Tewksbury, MA. 01876. Proposals must be clearly labeled “Proposal for Extended Day School, Enrichment and Summer Programs”.

All inquiries from prospective proposers concerning this RFP must be submitted in writing to:

School Superintendent Brenda Theriault-Regan at bregan@tewksbury.k12.ma.us or Business Manager, David Libby at dlibby@tewksbury.k12.ma.us

The Town of Tewksbury School Department, is the Awarding Authority and reserves the right to reject any and all proposals or parts of proposals; to waive any defects, informalities, and minor irregularities; to accept exceptions to these specifications; to award contracts or to cancel this Request for Proposals if it is in the School’s best interest to do so.

I. PROJECT BACKGROUND

The School Department is seeking a qualified vendor to operate a successful extended day program at each of our four (4) Elementary Schools and summer programs at a single school site. The School Department is seeking to have these services commence with the Summer Program in July 2026 and continue for three years through the end of school year 2028-2029. The programs should build upon the success of the current extended day and summer programs.

Additionally, The School Department is looking for proposals from this same vendor to offer and conduct enrichment programs in our schools. These programs would generally revolve around an activity of interest to students in the areas of Music, Art, Theatre, Dance, Athletics, STEAM, Games or Gaming or other academic areas of interest. Structure of these programs is outlined further in the Scope of Services section of this document.

II. REQUEST FOR PROPOSAL INSTRUCTIONS

Proposal Instruction

The requirements set forth in these “RFP Instructions” shall become an integral part of a subsequent contractual arrangement.

Receipt of Proposals

The deadline for submitting proposals to the Tewksbury School Superintendent’s Office is at 10:00AM on April 27, 2026. Proposals should be addressed to, Tewksbury School Superintendent Brenda Theriault-Regan, 139 Pleasant Street, Tewksbury, MA. 01876. Proposals must be clearly labeled “Proposal for Extended Day School, Enrichment and Summer Programs”.

No proposal received after the time established for receiving said proposals will be considered regardless of the cause for delay in the receipt of any such proposal(s).

Questions concerning this Request for Proposals must be submitted via email to: School Superintendent Brenda Theriault-Regan, and Business Manager, David Libby. Questions should be emailed. The email addresses are bregan@tewksbury.k12.ma.us and dlibby@tewksbury.k12.ma.us. Written responses will be emailed to all proposers on record as having received the RFP.

Marking of Envelopes

Original and Two (2) copies of the proposal to:

Brenda Theriault-Regan School Superintendent 139 Pleasant Street Tewksbury, MA. 01876

Postmarks will not be considered. It is the sole responsibility of the applicant to be sure that the proposal arrives no later than 10:00 AM on April 27, 2026. Proposals should be clearly marked “Proposal for Extended Day School, Enrichment and Summer Programs”.

Proposal Form

All proposals shall be received and evaluated in conformance with the requirements of Applicable Law and the RFP.

Each proposal set must clearly state “Non-Price Services Proposal” and include a separate sealed envelope containing a “Price Proposal.”

A proposal Selection Committee shall separate the “Price Proposal” from the “Non-Price Services Proposal”. The “Price Proposal” will not be opened until a review and ranking of the Services “Non-Price Services Proposal” by the Selection Committee.

The School Department will refer each “Non-Price Services Proposal” to the Selection Committee, which will determine whether it meets the minimum evaluation criteria set herein. Failure of a proposal to meet a minimum criterion will disqualify the proposal from further consideration. The Committee shall state in writing its reason for disqualifying any proposal.

Price Proposals should be included on the attached Price Proposal Form (Attachment F) and must be submitted in a separate sealed envelope clearly marked “Extended Day School, Enrichment and Summer Programs Price Proposal” to be opened after review and ranking of qualifications.

Proposers must document the anticipated return (income) to the Tewksbury Public Schools for EACH of the three fiscal years of the contract (FY27, FY28, and FY29) based on a clearly stated fee structure and estimated enrollment projections.

Proposers should document a guaranteed minimum return for each contract year. In order to protect the families of the Town of Tewksbury’s best interest, programs may not increase more than 2% per year. Rates for FY26 (the 2025-2026 school year) are as follows:

# Days Before School

(MONTHLY)

After School

(MONTHLY)

Summer Full Days

(WEEKLY)

Summer Half Days

(WEEKLY)

5 $156 $274 $250 $125 4 $143 $242 3 $120 $197 $165 $100 2 $75 $139 1 $38 $58 $55

Vacation weeks – 4 Full Days: $167/week; or $47/day

Enrichment Programs (Rates shown are from School Year 2020) After school; 1 to 1-1/2 hours per day; 1 day per week; 5-6 weeks

$60-$100 (depending on supplies, material and other costs)

Each proposer must complete the attached minimum evaluation criteria form identified as Attachment A.

Plan of Services

A statement and outline of the scope of the firm’s services are to be provided.

Interpretation of Contract Documents

All interpretations and supplemental instructions will be in the form of written addenda to the specifications, which, if issued, will be e-mailed to all proposers on record as having requested the RFP. Addenda shall be made available to proposers not later than three days prior to the date fixed for the receipt of proposals at the Tewksbury School Superintendent’s Office, to the attention of Brenda Theriault-Regan. Failure of any proposer to receive any such addendum or interpretation shall not relieve any proposer from any obligation under their submission. All addenda as issued shall become part of the contract documents.

Modification of Proposals

A proposer may correct or modify a proposal by written notice received by the awarding authority prior to the receipt deadline. Modifications must be submitted in a sealed envelope clearly labeled “Modification No.____.” Each modification must be numbered in sequence, and must reference the original RFP.

After the receipt deadline, a proposer may not change any provision of the proposal in a manner prejudicial to the interests of the School Department or fair competition. Minor informalities will be waived or the proposer will be allowed to correct them. If a mistake and the intended proposal are clearly evident on the face of the document the mistake will be corrected to reflect the intended correct proposal, and the proposer will be notified in writing; the proposer may not withdraw the proposal. A proposer may withdraw a proposal if a mistake is clearly evident on the face of the document, but the intended correct proposal is not similarly evident.

Withdrawal of Proposals

Proposals may be withdrawn prior to the time of receipt of proposals, only on written request to the awarding authority. No proposer shall withdraw his proposal within a period of sixty (60) days after the date set for the receipt of proposals.

Unexpected Closures

If at the time of the scheduled receipt deadline, the Superintendent’s Office is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation, etc. the receipt of proposals will be postponed to the next normal business day at the time posted in the request for proposals.

Proposals will be accepted until that date and time.

References and Company Background

The proposer must complete Attachment A and submit it along with the RFP.

Rule for Award of Contract

We will award a contract to the organization offering the most advantageous proposal, taking into consideration all evaluation criteria as well as price. The School Department reserves the right upon the basis of such evaluations to reject the proposal of any and all proposers who do not, in its estimation, pass under such evaluations or to select other than the apparent best price proposal or the apparent highest revenue for the School Department if the evaluations or other investigations indicate that such action is in the best interests of the School Department.

Action on the award will be taken within thirty (30) days, excluding Saturdays, Sundays and legal holidays, after receiving the proposals. The Tewksbury Superintendent of Schools will be the awarding authority and all awards will be made in the best interest of the School Department.

Following positive action by the Awarding Authorities, contracts and purchase orders will be issued accordingly.

Licensing

The “Proposer” shall possess and comply with all required and necessary licenses as may be specified by Federal, State and/or Local authorities, related to the delivery of services referred to in this RFP.

Execution of Contract

Upon the acceptance of each selected vendor’s submittal, the Town will incorporate into its Standard Contract, appropriate specifics for this procurement and submit the contract to the successful vendor for signing. In the event that the selected vendor fails, neglects or refuses to execute the contract within a specified number of days after receiving a copy of the contract from the Town, the Town may at its option terminate and cancel its action in awarding the contract and the contract shall become null and void and of no effect.

Incorporated by reference into the contract which is to be entered into by the Town and the selected vendors pursuant to this RFP will be all of the information presented in or with this RFP and the vendor's response thereto, and all written communications between the Town and the successful vendor whose submittal is accepted.

A designated official of the Vendor and the Town of Tewksbury shall execute the contract.

Insurance Coverage

Within (5) days after award of this contract, and prior to the commencement of any work activity, the “Proposer” shall deposit with the School Department; certificates from insurers clearly stating that the insurance policies required in the following paragraphs have been issued to the “Proposer”.

The certificate must be in a form satisfactory to the School Department. For the duration of this contract evidence of said coverage shall be filed with the School Superintendent’s Office. Liability policies shall name the Town of Tewksbury, as an additional insured.

Worker’s Compensation

Before commencing the contract, the “Proposer” shall provide by insurance for the payment of compensation, and the furnishing of other benefits under Chapter 152 of the General Laws to all persons employed under the contract, and shall continue such insurance in force and effect during the term thereof. Statutory limits shall apply.

Comprehensive General Liability Insurance

The “Proposer” shall carry Public Liability Insurance with an insurance company satisfactory to the School Department so as to hold the School Department harmless from any and all claims for damages arising out of bodily injury or destruction of property caused by accident resulting from the use of implements, equipment, or labor used in the performance of the contract or from any neglect, default, or omission or want of proper care, or misconduct on the part of the “Proposer” or for anyone in his employ during the execution of the work. Minimum coverage shall be as follows:

Comprehensive General Liability insurance policy with the following limits of coverage: Bodily Injury, One Million Dollars ($1,000,000) each person/each occurrence; Property Damage, One Million Dollars ($1,000,000) each occurrence; Two Million Dollars ($2,000,000) General Aggregate per project.

A Comprehensive Automobile insurance policy with the following limits: Bodily Injury, One Million Dollars ($1,000,000) each person/each occurrence; or a Combined Single Limit of One Million Dollars ($1,000,000) and Property Damage; One Million Dollars ($1,000,000) each occurrence, or a Combined Single Limit of One Million Dollars ($1,000,000) for owned, hired and non-owned autos.

Professional Liability Insurance covering claims arising out of errors, omissions and acts by Vendor in rendering professional services, in the amount of $1,000,000.00

Umbrella Excess Liability coverage in the amount of One Million Dollars ($1,000,000) over all Liability Insurance.

Include Indemnification to indemnify and hold harmless the Town of Tewksbury in the performance of the Services under this Agreement.

Provide the Town with Federal taxpayer identification number (FID).

The “Proposer” agrees to save, defend, indemnify and hold harmless the School Department against any and all suits, claims or liabilities of every name, nature or description arising out of or in consequence of the acts of its agents, servants or employees, in the performance of the obligations under this contract or by reason of its failure to fully comply with the terms of this contract, such indemnity to run to the Town Officers, Agents and employees of the Town Tewksbury and The Tewksbury Town Manager’s Office .

The “Proposer” shall not cancel, change or revise any insurance relating to this contract without at least 15 days prior notice to Brenda Theriault-Regan (or successor, Dr. Nancy Milligan), School Superintendent. Prior to the effective date of any such cancellation, the “Proposer” shall take out new insurance to cover the policies so canceled and shall provide certificates stating that such insurance is in effect.

Breach of Contract

In the case of failure on the part of the “Proposer” to execute the work as per agreement, the Committee reserves the right to terminate the contract, satisfying its wants through another “Proposer”, and the Committee may collect from the original “Proposer” any difference in price as a result of such failure on the part of the original “Proposer”. “Failure” shall be interpreted as meaning willful non-compliance of any item included in the specifications.

This contract may not be terminated for any other reason than that set forth in the above paragraph, unless by mutual consent of both parties to the contract, and then only if a minimum of thirty (30) days’ notice of intent to seek to terminate the contract is given in writing to all parties to the contract.

Exercise of the rights herein specified shall not impair or affect the “Client’s” right to recover the damages for breach of contract.

Contractual Liability

Failure to perform when such failure is due to an act of God, public enemy, fire, strikes, labor difficulties, transportation embargoes, or other similar causes beyond the control of the “Proposer”, shall be good and sufficient reason for excuse from contractual liability.

Good Faith, Fraud and Collusion

The proposer hereby certifies that no officer, agent or employee of the Tewksbury Town Manager’s Office or The Town of Tewksbury (School Department), has a special interest in the RFP; that the proposer is competing solely on their own behalf without connection with, or obligation to, any undisclosed person or firm; that this proposal is made in good faith without fraud, collusion or connection of any kind with any other bidder for the same work (See Non-Collusion form). This Form must be executed and returned with the proposal.

Acknowledgement of ADA and Section 504

The School Department acknowledges the existence of the Americans with Disabilities Act (ADA) of 1990, and Section 504 of the Rehabilitation Act of 1973. The rights guaranteed within these Acts shall apply to this contract.

No Assignment

Assignment by a successful vendor to any third party of any contract based on the RFP or any monies due shall be absolutely prohibited and will not be recognized by the Town unless approved in advance by the Town in writing.

Confidentiality

Under the Massachusetts General Laws, the Town cannot assure the confidentiality of any materials or information that may be submitted by a vendor in response to this RFP. Thus vendors who choose to submit confidential information do so at their own risk.

Length of Contract

The term of the contract shall be for three years. Specifically, beginning July 1, 2026 and continuing through June 30, 2029.

Rights to Submitted Material

All submittals, response inquiries, or correspondence relating to or in reference to this RFP, and all reports, charts, displays, schedules, exhibits and other documentation submitted by vendors shall become the property of the Town when received.

Non-Discrimination in Employment and Affirmative Action

The vendor shall not discriminate against any qualified employee or applicant for employment because of race, color, national origin, ancestry, age, sex, religion or physical or mental handicap.

The vendor agrees to comply with all applicable Federal and State statutes, rules and regulations prohibiting discrimination in employment including: Title VII of the Civil Rights Act of 1973;

Massachusetts General Laws Chapter 151B Section 4 (1); and all relevant administrative orders and executive orders.

If a complaint or claim alleging violation by the vendor of such statutes, rules, or regulations is presented to the Massachusetts Commission Against Discrimination (MCAD) the vendor agrees to cooperate with MCAD in the investigation and disposition of complaint or claim.

In the event of the vendor's non-compliance with the provisions of this section, the Town shall impose such sanctions, as it deems appropriate, including but not limited to the following:

A. Withholding of payments due the vendor until the vendor complies; and B. Termination or suspension of any contract or agreement pursuant to this RFP.

IV. SCOPE OF SERVICES

The general scope of services shall include, but not be limited to, the following tasks:

The School Department is seeking a partner to provide the Tewksbury Public Schools with extended day program at each of our four (4) elementary schools in accordance with the following:

Hours of Operation

● After School Program: M-F, following the established school schedule, from the close of school (varies from 2:30PM to 3:10PM) extending three hours after school dismissal.

● Before school program: Monday through Friday, following the established school schedule, starting 1.5 hours before the regular school day starts (varies from 8:10AM to

8:50AM)

● Non School/Non Holiday Programs: 8:00 AM - 5:30 PM on weekdays that are not holidays but the School Department is closed (to include summer, school vacation weeks and professional development days). These programs are typically consolidated to fewer (or a single) location(s) based on enrollment.

● Enrichment Programs: General Guidelines

▪ 1 to 1-1/2 hours after school

▪ 1 day per week

▪ 5-6 weeks in duration

▪ Centrally themed around an area of interest

▪ Past costs $60-$100 per class o Dependent on material costs, length of program, other costs, etc.

Programming

The daily program must include helping students complete their homework, a healthy snack, and an educational or co-curricular activity that is well-planned and defined through a written curriculum. The educational or co-curricular component should address relatively equivalent time on wellness, technology, fine arts, and other topics that are often under emphasized during the school day. A standardized curriculum must be available for all employees to follow. Staff and the program must be in compliance with State and Local regulations and licensing. The partnering program must be certified to accept childcare vouchers.

Curriculum

A standardized curriculum must be available for all employees to follow. The curriculum should clearly delineate learning goals for students. Where Massachusetts Curriculum Frameworks address the content of a particular field of study, the curriculum should align to the Frameworks.

Further, the curriculum should align to that of the Tewksbury Public Schools. Employees should be held accountable by the partnering program to follow the prescribed curriculum.

Selection, Training, Supervision of Staff

The partnering program will be responsible for all matters of staffing including payroll, licensing, staff management, background checks, and training. Individuals, whom the Tewksbury Public Schools finds, with cause, unsuitable for employment, will be removed from the staff on the Program. The partnering program will provide all professional development to staff, including but not limited to management of students, Positive Behavior Interventions and Supports (or similar), implementation of curriculum, CPR, and basic First Aid. The partnering program will also assume responsibility for supervision of staff to include at least one formal annual review. A site coordinator will be hired for each location to facilitate supervision. In addition, a higher-ranking manager will be hired to ensure continuity across Tewksbury sites and assist with supervision.

Current Enrollment Figures Figures represent an estimate, not all students attend 5 days/week

School AM PM Dewing PK-GR1 15 30

Heath Brook PK-GR1 15 30 Center GR2-GR4* 30 65 Ryan GR5-GR6* 10 15

*Since Ryan and Center Schools share a common campus, these programs have been allowed to combine students in a single location at the Center Elementary for ease of operations.

Summer 2025: 100-120 students per week

Enrichment Programs

Past programs have been offered at K-6 schools in areas of Music, Art, Theatre, Dance, Athletics, STEAM, Games or Gaming or other academic areas of interest. Classes are proposed pending sufficient registration, which, if not met, class is cancelled and families are refunded any tuitions paid. The School Department would also be interested in proposals for Summer enrichment programs. These programs can take place on Town or School facilities as appropriate and shall not directly compete with programs currently run by School Department groups or booster organizations. Directly compete defined herein as same activity occurring on the same week.

Submission Requirements:

The proposal shall include but not be limited to the following:

1. A cover letter which includes the name, title, telephone, and email address of a contact person for the proposal.

2. A list of all management to be assigned to the project. Indicate the individual who will serve as the lead contact with TPS and describe the responsibilities and roles of each person assigned to the project. Include a resume and references for the program lead.

3. A list of districts (with contact information) where extended day programming is currently being provided.

4. Documentation of the firm’s history and financial stability.

5. A detailed description of Extended Day Program structure.

6. A detailed description of instructional curriculum.

7. A detailed description of processes for the selection, training and supervision of staff.

8. A detailed description of all safety and security protocols.

9. A detailed proposal on some Enrichment Activity concepts

V. QUALIFICATIONS

All firms must possess the following minimum qualifications:

1. Experience in operating extended day programs and summer programs in a Massachusetts municipality.

2. At least one member of the team shall have prior experience operating extended day programs and summer programs in a Massachusetts municipality. This member should be the project leader and assume overall project coordination between the Town and the vendor.

3. Experience developing and recommending policies and procedures relating to operating extended day programs and summer programs in a Massachusetts municipality.

4. Experience setting goals, analyzing complex problems, generating alternative solutions, and providing recommendations and implementation strategies for operating extended day programs and summer programs in a Massachusetts municipality.

5. At least one member of the team will have education experience.

6. The project team assigned to Tewksbury shall have prior experience with operating extended day programs and summer programs in a Massachusetts municipality.

7. Have all needed State, Federal and Local licenses and registration.

8. Thorough knowledge of laws, procedures, requirements, and practices of the Commonwealth of Massachusetts, and other agencies related to operating extended day programs and summer programs in a Massachusetts municipality.

9. Sufficient levels of staff to operate extended day programs and summer programs in a

Massachusetts municipality.

10. Must have prior to signing of the contract:

A. Professional Liability Insurance as stated in the RFP B. Workers Compensation Insurance in accordance with all applicable State Laws.

C. Liability Insurance stated in the RFP

11. The Selection Committee shall require a Certificate of Insurance in accordance with the above requirements from an insurance company licensed to do business in the Commonwealth of Massachusetts.

12. Submit Federal taxpayer identification number (FID).

13. Proposer must have a minimum of three (3) years of satisfactory performance under at least three (3) different contracts similar to the proposed contract.

VI. SELECTION PROCEDURES

The Selection Committee will review all proposals and select one firm for a short list. The selection of the finalist will be based on the following criteria:

1. Prior similar experience of the firm and the experience and qualifications of the personnel assigned to the project.

2. Past performance on public sector projects.

3. Financial Stability.

4. Completed application form for “Proposer” Services in Attachment F

5. Identity and qualifications of all vendors who will work on the projects if applicable

6. Any other criteria that the Selection Committee considers relevant for the project.

7. Scope of services offered and the appropriateness to the needs of the Tewksbury School

Department and the Town of Tewksbury.

8. Quality of past work and evaluation of past clients.

VII. GENERAL AND SPECIAL PROVISIONS

1. The Selection Committee reserves the right to cancel this Request for Proposals, or to accept or reject any and all proposals, waive informalities, and to award contracts as may be in the best public interest of the Tewksbury Town Manager’s Office & Town of Tewksbury (School Department).

2. All proposals become the property of the Tewksbury School Superintendent’s Office & Town of Tewksbury (School Department).

3. The vendor selected shall be expected to comply with all applicable federal and state laws in the performance of services.

4. The consideration of all proposals and subsequent selection of an architectural firm shall be made without regard to race, color, sex, age, handicap, religion, political affiliation, or national origin.

5. The successful firm shall adhere to the provisions of the Fair Employment Practices Law of the

Commonwealth of Massachusetts (See Gen. Laws c. 151B).

6. The provisions relating to non-discrimination and affirmative action in employment shall flow through all contracts and subcontracts that the successful firm may award as a result of this contract.

7. Firms and/or individuals preparing proposals may be asked to provide additional information and/or may be requested to make a presentation of their proposal.

8. Proposals must be unconditional.

9. Selection shall be subject to additional discussions and/or negotiations based on proposals received.

10. The Tewksbury School Department and the Town of Tewksbury (School Department) is an

EEO/AA/MBE employer. Women and minority owned businesses are encouraged to apply.

11. No protests regarding the validity or appropriateness of the specifications or of the Request for

Proposals will be considered unless the protest is filed in writing with the School Department prior to the closing date for proposals. Should a protest be rejected or disallowed the protester may within forty-eight (48) hours (except Saturdays, Sundays, and State holidays) appeal this decision in writing to the Review Board.

VIII. MINIMUM EVALUATION CRITERIA

Each applicant shall indicate his/her agreement with each of the following questions as part of their submission.

To merit further consideration of a proposal by the Selection Committee the applicant must indicate “yes” and comply, where appropriate, with each statement below.

1. Has the “Proposer” conformed in all material respects to the submission requirements as set forth in the RFP?

YES____ NO____

2. Has the “Proposer” the experience to provide extended day services and summer programs for children in concert with a local school administration? If yes please attach documentation that details what school districts you have worked in and when.

3. Has the “Proposer” read this Request for Proposal and understood their role?

4. Has the “Proposer” a minimum of five years’ experience in providing extended day services and summer programs for children in Massachusetts?

5. Has the “Proposer” knowledge of, and experience in, legal and administrative requirements, procedures, and practices related to the extended day services and summer programs for children?

6. Does the “Proposer” possess all necessary current licenses and registrations within the firm, to qualify under Massachusetts law to perform the services outline in the RFP?

7. Has the “Proposer” provided a detailed description of at least four (4) recent similar projects on which the “Proposer” has performed similar services?

8. Does your company have documented processes for supervision and professional development of staff?

If yes Please attach documentation detailing specifics.

9. How many years has your company been in existence?

Please provide basic historical information on your company and attach the most current year’s public record financial statements.

10. Has the “Proposer” had a contract terminated or been barred from providing such services listed in the RFP?

After evaluating the minimum criteria, the remaining proposals shall be evaluated by the Selection Committee based on the comparative evaluation criteria listed below in IX. In analyzing responses to the evaluative criteria, the Selection Committee shall consider the qualifications of the applicant and make any investigations deemed relevant to the selection process. Attributes of services proposed, investigations into qualifications, project team, prior relevant experience, past performance, ability to meet project time schedules, and responsibility of the applicant may also be considered. The Selection Committee will confirm claims of past experience and may request finalists to attend an interview to further explain or clarify their summary statement of qualifications or other elements of their proposal.

IX. COMPARATIVE CRITERIA

Proposals will be evaluated by the Selection Committee on the basis of submission requirements and the following ranking criteria in addition to those listed in “Selection Procedure”:

Proposals will be rated on these criteria as follows:

● Highly Advantageous - Proposal excels on specified criteria.

● Advantageous - Proposal fully meets the evaluation specified standard

● Not Advantageous - Proposal does not fully meet the evaluation standard, is incomplete or unclear, or both.

● Unacceptable - Proposal does not meet the specified criteria.

1. Number of years’ experience of proposer and/or proposed project staff:

Highly Advantageous: The proposer has at least five (5) years of experience successfully operating Extended Day School programs and summer program in a Massachusetts municipality of comparable size and scope to this project.

Advantageous: The proposer has at least three (3) years of experience operating Extended Day Programs and summer program in a Massachusetts municipality of comparable size and scope to this project.

Not Advantageous: The proposer has less than three (3) years of experience operating Extended Day Programs and summer program in a Massachusetts municipality of similar type projects of comparable size and scope to this project.

2. Expertise/Experience of Vendor

Highly Advantageous: Proposer has documented history of operating long-term, highly successful Extended Day Programs and summer programs with multiple school districts with similar demographics to Tewksbury.

Advantageous: Proposer has documented history of successfully operating Extended Day Programs and summer programs but not multiple districts with similar demographics to Tewksbury.

Not Advantageous: Proposer has no history of successfully operating Extended Day Programs and summer programs with similar demographics to Tewksbury.

3. Quality/Variety of Programming

Highly Advantageous: Proposer has provided detailed and convincing information to establish that it offers excellent and varied programmatic elements in the areas identified above.

Advantageous: Proposer has provided some information to establish that it offers excellent and varied programmatic elements in the areas identified above.

Not Advantageous: Proposer has not provided sufficient information to establish that it offers excellent and varied programmatic.

4. Quality/Alignment of Curriculum

Highly Advantageous: Proposer has provided detailed and convincing information to establish that it will implement an excellent instructional curriculum that aligns seamlessly with Tewksbury Public Schools elementary curriculum.

Advantageous: Proposer has provided some information to establish that it will implement a strong curriculum, but does not establish alignment clearly.

Not Advantageous: Proposer has not provided sufficient information to establish that it will implement a strong curriculum.

5. Quality of Staff Management/Development

Highly Advantageous: Proposer has provided an excellent and proven plan for selecting, training, and supervising staff.

Advantageous: Proposer has provided a clear plan for selecting, training, and supervising staff.

Not Advantageous: Proposer has not provided clear plan for selecting, training, and supervising staff.

6. Evaluation of the proposed plan:

Highly Advantageous: The proposal contains a clear and comprehensive plan that addresses all of the project objectives stated in the RFP.

Advantageous: The proposal contains a clear plan that addresses most of the project objectives stated in the RFP.

Not Advantageous: The proposal does not contain a clear plan that addresses most of the project objectives stated in the RFP.

X. COMPARATIVE EVALUATION CRITERIA

The Tewksbury Superintendent of Schools Office and the School Department places a premium on the applicant’s approach to the project and the ability to present a program of services, which complies with the required Project Scope in a manner which is clear, concise and complete with respect to required activities. The School Department will find it unacceptable if such a program of services is not included, or is included in an incomplete manner. Proposals that address required items, but only in general or vague terms that do not adequately represent tasks to be performed will be given the rating of not advantageous.

Proposals which address all required items in an adequate manner but are unclear in some respects which leave questions on the part of the School Department as to key aspects of the manner in which tasks will be performed will be given the rating of advantageous. Proposals, which excel in all respects in clearly and concisely addressing all required elements of the Scope of Services shall be given the rating of highly advantageous.

ATTACHMENT A

References and Company Background

Name and Address of Proposer ______________________________________________

Indicate the number of years the firm has been in business. ________

Indicate the number of years the firm has been providing services to the Public Sector. ________

Provide at least four references of persons who are familiar with your work. The Tewksbury Public Schools & the Town of Tewksbury (School Department) is to have express permission to contact either in person, by phone/or correspondence as to past performance.

Include Name, Address, and Telephone Number with area code.

1. ______________________________________________________________________

2. ______________________________________________________________________

3. ______________________________________________________________________

4. ______________________________________________________________________

5. ______________________________________________________________________

ATTACHMENT B

Certification of Non-Collusion

Pursuant to M.G.L. Ch. 30b, s10, the undersigned hereby certifies, under penalties of perjury, that this bid or proposal has been made and submitted in good faith and without fraud or collusion with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

_____________________________ or ____________________ Social Security Number Federal I.D. Number

Firm Name ______________________________________

Business Address _________________________________

Representative _____________________________ Title ___________________ (Please print)

Signature _____________________________ Date ___________________

ATTACHMENT C

Certification of Good Faith

The undersigned certifies under pains and penalties of perjury that this contract has been obtained in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature

Name

Title

ATTACHMENT D

Certificate of Tax Compliance

Pursuant to Massachusetts General Laws, Chapter 62C, Section 49A, ___________________________________, authorized signatory for Name of signatory

____________________________________________________, whose Contractor principal place of business is at _______________________________________________, ____________________________ does hereby certify under the pains and penalties of perjury that

_____________________________________________________________ has paid all Massachusetts Contractor taxes and has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Signature required

Federal Identification No. of ___________________________________: __________________ Contractor Number

ATTACHMENT E

Corporate Vote

At a duly authorized meeting of the Board of Directors of ______________________________

_______________________________ held on ________________________ at which all the

Directors were present or waived notice, it was voted that ______________________________, __________________________ of this company, be and he/she hereby is authorized to execute contracts and bonds in the name and behalf of said company, and affix its Corporate Seal thereto, and such execution of any contract or obligation in this company’s name on its behalf by

_________________________________, shall be binding upon this company.

A TRUE COPY ATTEST:

Clerk, Date of this Contract

I hereby certify that I am the Clerk of ____________________________________, that

_________________________________ is duly elected ________________________ of said company, and the above vote has not been amended or rescinded and remains in full force and effect as of the date of this contract.

Clerk Corporate Seal

SWORN TO AND SUBSCRIBED BEFORE ME THIS _________ DAY OF

Notary Public

If a corporation, complete above or attach to each signed copy of the bid/written request/quotation, a notarized copy of vote of corporation authorizing the signatory to sign this bid/written request/quotation form. If attesting clerk is the same person as the individual executing this contract, have signature notarized above.

ATTACHMENT F – (must be sent separately from the proposal of qualifications)

TOWN OF TEWKSBURY SCHOOL DEPARTMENT

PRICE PROPOSAL FORM

PROPOSER SHALL PROVIDE A PROFIT SHARE PERCENTAGE AND A GUARANTEED

MINIMUM RETURN PER YEAR.

PROFIT SHARE PERCENTAGE FOR YEAR ONE (1) %

WRITTEN PERCENTAGE

GUARANTEED MINIMUM RETURN FOR YEAR ONE (1) $

WRITTEN MINIMUM RETURN

PROFIT SHARE PERCENTAGE FOR YEAR ONE (2) %

WRITTEN PERCENTAGE

GUARANTEED MINIMUM RETURN FOR YEAR ONE (2) $

PROFIT SHARE PERCENTAGE FOR YEAR ONE (3) %

WRITTEN PERCENTAGE

GUARANTEED MINIMUM RETURN FOR YEAR ONE (3) $

DATE:

NAME OF COMPANY:

BY:

(Signature & Title)

BUSINESS ADDRESS:

City State Zip Code

Telephone Number

Note: This proposal must bear the signature of the Proposer. If the Proposer is a partnership, the proposal must be signed by a general partner. If the Proposer is a corporation, the proposal must be signed by a duly authorized officer or agent of such corporation. Furthermore, if a corporation, an article of organization must be filed with this document.