Bedbug Treatment - Hutchinson Correctional

The Kansas Department of Administration, Office of Procurement and Contracts is seeking competitive proposals for on-call bed bug treatment services at the Hutchinson Correctional Facility, specifically targeting three units: Central, South, and East. The procurement is designed to establish a five-year contract running through May 31, 2030, with the primary objective of providing comprehensive bed bug identification and treatment services. Qualified vendors must demonstrate the ability to respond to service requests within 48 hours, utilizing chemical and/or heat treatment methodologies. Contractors are required to maintain a current Pesticide Business License, ensure technicians have appropriate certifications, and pass facility background checks. The bid event is open from April 1, 2025, at 9:33 AM CDT to April 30, 2025, at 2:00 PM CDT, with bidders expected to submit detailed cost proposals including hourly rates, trip charges, and potential incremental price increases not exceeding 5% annually. Evaluation criteria will focus on identifying the lowest responsible bidder, considering conformity with specifications, delivery terms, and overall bid conditions.

The procurement includes several set-aside designations and preferences, specifically offering opportunities for Disabled Veteran Owned Businesses, Certified Businesses, and State Use Purchases bidder preferences. Political subdivisions are permitted to utilize the resulting contract, and the state encourages vendors to develop policies discouraging human trafficking. Bidders must submit various mandatory forms, including documentation related to Immigration Reform, Sexual Harassment policies, and compliance with anti-Boycott of Israel regulations. Insurance requirements are substantial, mandating coverage of at least $25,000 for bodily injury and $100,000 for property damage. Vendors must register as state vendors and provide a current Tax Clearance Certificate to be considered eligible. While specific budget ranges are not explicitly detailed, bidders will submit pricing through a comprehensive cost sheet allowing for competitive pricing across the five-year contract period. The procurement will be conducted through the State of Kansas SMART Strategic Sourcing System, with bids submitted to the Department of Administration in Topeka, Kansas.