Beaver County School District -Asphalt Sealcoat Minersville School

Beaver County School District issued Request for Proposal #26-187 on May 19, 2026, to solicit competitive proposals from qualified contractors for repair and sealcoating of flaking asphalt at Minersville Elementary School located at 450 S. 200 W, Minersville, Utah 84752. The procurement seeks permanent repair solutions designed to extend the life of the existing asphalt surface. Contractors must be licensed by the State of Utah and provide a minimum of three professional references, preferably from K-12 school districts. Sealed proposals are due by June 9, 2026, at 2:00 p.m. (MST), with submission available through the online Bonfire system or hand delivery to the Beaver County School District Office at 291 N. Main Street, Beaver, Utah 84713. A mandatory pre-bid site visit must be completed by June 2, 2026, by appointment with Russell Carter, BCSD Facilities Supervisor, at 435-310-0085, with contractors responsible for obtaining their own measurements of the work area. The public bid opening will occur on June 9, 2026, at 2:30 p.m. (MST) via Zoom. Work is expected to commence as early as July 1, 2026, with completion targeted by August 11, 2026, ideally during summer break to minimize disruption to school operations. Proposals will be evaluated based on total project cost (60% weight), proposed timeline (10%), references (5%), quality of submittal (5%), and quality of products with ability to extend asphalt life (20%).

The RFP does not specify set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. Contractors must furnish all equipment, materials, labor, tools, transportation, and supplies necessary for project completion and must maintain a minimum of $1 million per occurrence and $3 million general aggregate liability insurance. Proposals must remain firm for 30 days from the due date, and the contractor warrants all work and materials for a minimum of 12 months. The district has established liquidated damages of $250 to $1,500 per day for late completion depending on the number of days overdue, indicating the significance of meeting the August 11, 2026, deadline. No specific budget range or award value is provided in the procurement documents; the district reserves the right to reject any or all proposals and will base the award on overall qualifications, resources, and demonstrated ability to complete the project rather than price alone.