Beads, Glass Sphere Type III, 80% Round Retro-Reflective

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the procurement of glass sphere beads, Type III, 80% round retro-reflective material to be used for reflectorizing traffic and airfield marking paints at Palm Beach International Airport runways. The estimated annual quantity is 22,000 pounds, with quotations due by June 21, 2019, at 4:00 p.m. Palm Beach County local time. All items delivered must comply with Federal Specification #TT-B-1325D and meet detailed technical requirements regarding physical properties, gradation, resistance, and marking characteristics. The successful quoter must provide a firm, fixed unit price in dollars per pound with pricing remaining firm for the initial twelve-month term and any subsequent renewal periods, assume all transportation costs with F.O.B. destination, and deliver within ten calendar days of receiving a delivery order. Quoters must submit proof of manufacturer authorization, a Certificate of Analysis from the glass bead manufacturer, applicable licenses, and descriptive literature matching the offered product name and number. The award will be made on an all-or-none, total offer basis to the lowest responsive and responsible quoter, and no bidders conference or site visit is specified in the solicitation.

The resulting contract will be a term contract for twelve months or until the estimated amount is expended, at the County's discretion, with an option to renew for four additional twelve-month periods at the same unit prices and terms, subject to mutual written agreement and Board appropriation of funds. Quoters must be registered in the County's Vendor Self Service system and comply with the County's Commercial Non-Discrimination Policy, Equal Business Opportunity Ordinance, and Local Preference Ordinance. The solicitation does not indicate set-asides for small or disadvantaged businesses, incumbent contractors, or specific funding sources. Payment is made only upon the County's satisfaction and acceptance of delivered items, with the successful quoter assuming all liability and risk in transit. No specific award value or budget range is disclosed in the procurement documents, as the contract value will be contingent upon the responsive unit pricing submitted and the actual quantity of beads utilized during the contract term.