BC-764-250-003 - Upgrade BAS System and Controls

The State of Maryland's Department of General Services is seeking a contractor to upgrade the Building Automation System (BAS) and controls at the Essex/Rosedale District Courthouse/Multi-Service Center located at 8914 Kelso Drive in Essex, Maryland. The project involves converting an existing pneumatic HVAC control system to a Direct Digital Control (DDC) system, which includes comprehensive upgrades to the chiller, boiler, and 22 Variable Air Volume boxes. Key deliverables include demolition of existing pneumatic controls, installation of new DDC controllers, sensors and actuators, system programming, graphics interface setup, testing, and staff training. The project has a total duration of 120 calendar days, with work permitted between 7:30 AM and 4:00 PM Monday through Friday. A pre-bid site visit is strongly encouraged, and all contractors must have a minimum of five years of experience providing similar services within the last five years. The bid due date is February 18, 2025 at 2:00 PM, with questions accepted until February 7, 2025 at 3:00 PM. Bids must be submitted electronically through eMarylandMarketPlaceAdvantage, and the contract will be awarded to the responsible and responsive bidder submitting the lowest total bid.

This procurement is designated as a Small Business Reserve (SBR) solicitation, which means only small businesses certified by the state can compete for the contract. The project requires a 10% Minority Business Enterprise (MBE) participation requirement, encouraging diverse business participation. Contractors must provide a two-year warranty on all labor and materials from the date of final acceptance and will be subject to liquidated damages of $350 per day for project delays. Background checks are mandatory for all employees working on site, with additional screening required for those accessing District Court areas. A bid bond of 5% of the total bid amount is required, and payment/performance bonds of 100% are necessary if the contract exceeds $100,000. While a specific project budget is not explicitly stated, the solicitation indicates this is a Small Procurement Category III contract, which typically falls under $200,000. Contractors must also pay a 1% electronic transaction fee based on total contract sales, and bid prices must remain valid for 120 days following the bid opening.