Bayshore CRA Christmas Decoration Rental and Installation

Collier County, Florida's Corporate Financial & Management Services Division is requesting quotes for Bayshore Community Redevelopment Agency Christmas decoration rental and installation services under Quick Quote informal competition, with quotes due October 29, 2026 at 3:00 p.m. through the Collier County Procurement Services Division Online Bidding System. Questions are due October 26, 2026 at 5:00 p.m. Site visits can be arranged by contacting project manager Shirley Garcia.

The scope requires providing and installing premium commercial quality LED lighting and holiday decorations across multiple Bayshore locations: wrapped lighting on palm trees and light poles, a 16–18 foot Christmas tree with multicolored lights and star topper, 36-inch wreaths with LED lights on bridge planters, a solar-lit Bromeliad tree frame at the boardwalk, and a 40-foot flagpole decorated with multicolored lights at the Thomasson Drive and Bayshore Drive roundabout. All installations must be operational by November 14, 2026, with removal required by the third Monday in January. The vendor must conduct monthly night inspections to verify operational status and repair any issues within 48 hours at no additional cost.

Pricing must be submitted as a single lump sum line item covering all installation costs, equipment, materials, labor, and setup of County-owned decorations, with all goods FOB destination and risk of loss transferring to the County upon delivery. Firm pricing applies for the contract duration with no surcharges permitted.

The vendor must carry comprehensive insurance including workers' compensation per Florida Statutes Chapter 440, employer's liability at $500,000 single limit, commercial general liability at $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability at $500,000 per occurrence. Collier County must be named as additional insured. Vendors must provide Florida business registration, E-Verify enrollment, W-9 Form, and required licenses. Payment will be made upon receipt and approval of invoices within six months after service completion under Florida's Local Government Prompt Payment Act. The County will award to the responsive vendor submitting the lowest quote.