Bariatric Bed (DGS-OTA) Addendum 2

The State of California Department of General Services (DGS) and the California Department of Veterans Affairs (CalVet) are seeking to procure 10 bariatric beds and 10 corresponding mattresses for the Veterans Home of California located in Yountville, Napa County. The procurement is structured through an Invitation for Bid (IFB) with Event ID 0000033100 and Business Unit number 8955. The bariatric beds must meet specific technical requirements, including a sleep surface width of 38.5 inches, powered bed angle adjustment ranging from 0 to at least 60 degrees, weight capacity accommodations, integrated side rails, and specific power requirements. Bidders must have a minimum of 12 consecutive months of experience selling bariatric hospital beds and must provide comprehensive manufacturer warranties. The bid submission deadline has been updated to December 2, 2024, at 2:00 PM PT, with a bid reading scheduled for December 2, 2024, at 3:00 PM PT. Potential bidders must submit their proposals via email to OTA@dgs.ca.gov, following strict administrative requirements outlined in the event package, and are prohibited from using the CaleProcure electronic bid system.

The procurement includes several socioeconomic considerations and set-aside provisions. Bidders must indicate if they are a California certified small business, a non-small business claiming small business subcontractor preference, or a Disabled Veteran Business Enterprise (DVBE) seeking an incentive. Interested companies must provide their California Department of Tax and Fee Administration Retailer's Seller Permit number and disclose any business conducted outside the United States in the past three years. The contract will be awarded on an "All or None" basis to the responsive and responsible bidder with the lowest cost, taking into account applicable preferences and incentives. While specific budget ranges are not explicitly detailed, the cost worksheet provides space for bidders to quote unit and extended costs, including shipping and handling, with a 7.75% sales tax calculation. The procurement allows for an Alternative Protest Process under Public Contract Code 12125, enabling bidders to challenge the award through a structured formal process. Delivery of the bariatric beds is required by April 2, 2025, with potential extensions possible through mutual agreement between the state and the contractor.