Bareroot Trees

The City of Wichita, Kansas, through its Park and Recreation Department/Forestry Division, is issuing a Request for Bid (RFB) for the supply and delivery of 1,500 bareroot trees comprising 16 different species and varieties, with 100 trees per species. The specified tree species include State Street Maple, Redpointe Maple, Autumn Brilliance Serviceberry, Firespire Musclewood, Eastern Redbud, Magyar Ginkgo, Coralburst Crabapple, Royal Raindrops Crabapple, Thundercloud Plum, Swamp White Oak, Chinkapin Oak, Frontier Elm, Burgundy Vase Zelkova, Japanese Tree Lilac, and St. Croix American Elm, with minimum sizes ranging from 1 inch to 8 feet. All trees must be bareroot, first quality, nursery-grown specimens certified free of insects and disease by the Kansas State Board of Agriculture, and delivery must be made to the Wichita Park Department Greenhouse at 1700 S Hydraulic in refrigerated trucks with moist, protected roots. Bidders must be licensed by the City of Wichita or the State of Kansas, possess a minimum of five years' experience providing similar services, demonstrate understanding of industry standards and best practices, and show capacity to acquire required bonds and insurance. The procurement will be evaluated and awarded based on the lowest and best total net bid, with available funding determining final purchase amounts. Critical deadlines include February 5, 2026, at 5:00 p.m. Central Time for submission of questions, February 10, 2026, for posting of an addendum, and February 13, 2026, at 10:00 a.m. for sealed electronic bid submission through the City's Procurement Portal, with City Council approval tentatively scheduled for February 24, 2026.

No specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organizational types are noted in the procurement documents. The contract represents a one-time bulk purchase for spring 2025, with either party able to cancel upon 30 days' written notice, and no incumbent vendors or current contractors are identified. The successful bidder must furnish a Certificate of Insurance prior to purchase order issuance, including Commercial General Liability coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Comprehensive Automobile Liability of $1,000,000, Workers' Compensation meeting statutory requirements, and Employers Liability of $1,000,000 per accident. The bid price must include all applicable freight and be free of federal, state, and local taxes unless otherwise imposed by governmental entities. Payment will be remitted following receipt and acceptance of delivered goods and submission of a detailed invoice. No specific budget range or award value is disclosed in the available documentation, as final purchase amounts will be determined by available funding.