Bard HVAC Units

The Kansas Department of Transportation is soliciting bids through the Kansas Department of Administration's Office of Procurement and Contracts for Bard HVAC units and replacement parts under Invitation for Bid EVT0010972, with bids due November 19, 2026 at 2:00 PM CST. The solicitation replaces prior contract EVT0010141. No pre-bid conference is scheduled.

Bidders must submit qualifications showing a minimum of three years of continuous participation in the HVAC industry, three customer references from the past three years, and detailed technical literature and specifications for all proposed equipment. Required certifications include immigration, sexual harassment policy acknowledgment, Israel boycott, covered telecommunications equipment, and a current tax clearance certificate from the Kansas Department of Revenue. Bidders must also return the completed registration and signature sheets.

The scope covers four Bard models ranging from 2-ton to 6-ton capacity, along with associated replacement parts and installation components for heating and cooling systems at KDOT radio tower sites. Pricing is submitted per individual unit and must include FOB destination, prepaid and allowed shipping to the designated state agency receiving location. Deliveries are due within Net 30 days after receipt of order, and payment terms are Net 30.

The contract is an indefinite quantity agreement running five years from award through November 30, 2032. It is quote-based, with pricing set at the time of each purchase request and no guaranteed minimum purchase volume. No monetary bid guarantee is required. The award goes to the responsive and responsible bidder offering the lowest compliant price.

Bids must be submitted by email to Procurement@ks.gov or by hand delivery. The procurement officer is Ashley Evans, reachable at 785-296-8107 or ashley.n.evans@ks.gov.