Bar towels, pick-up and delivery services, term contract

Palm Beach County Purchasing Department issued Request for Quotation (RFQ) #300579/AW for bar towels pick-up and delivery services under a term contract. The procurement seeks weekly supply and delivery of two types of bar towels to five county golf course locations: Park Ridge Golf Course, John Prince Park Golf Learning Center, Southwinds Golf Course, Okeeheelee Golf Course, and Osprey Point Golf Course. The deliverables include terry cloth towels (98% cotton or greater, ribbed weave, white, approximately 18" long x 15" wide) with an annual estimated quantity of 27,040 units, and microfiber cloth towels (multiple groove, sewn edges, white, approximately 20" long x 20" wide) with an annual estimated quantity of 29,640 units. Services must be provided weekly during normal business hours, Monday through Friday, excluding county-recognized holidays, with quantities adjusted to meet actual needs upon county approval. Vendors must provide delivery receipts signed by both the vendor and designated county representative at each location, reflecting origination and final destination physical addresses. Pricing must be firm and fixed with unit prices quoted to two decimal places, and travel expenses shall be reimbursed at the current Internal Revenue Service standard mileage rate at the time of invoicing. Required qualifications include registration in the County's Vendor Self Service system, current local business tax receipts, compliance with criminal history record check requirements, and evidence of Commercial General Liability Insurance ($500,000 minimum), Business Auto Liability Insurance ($500,000 minimum), and Workers' Compensation Insurance in accordance with Florida law. The RFQ submission deadline was August 8, 2019 at 4:00 p.m. Eastern Time, with the contract term consisting of twelve months with an option to renew for four additional twelve-month periods.

The procurement is subject to Palm Beach County's Small/Minority/Women-Owned Business Enterprise (S/M/WBE) Program, with preference given to certified small businesses within 10% of the lowest responsive bid. Additionally, a local preference of 5% may be applied to quoters with a permanent place of business in Palm Beach County. No incumbent vendors or current contractors are identified in the solicitation documents. Payment will be rendered only upon the county's satisfaction and acceptance of services, based solely on items replaced at each delivery, with no additional compensation provided for travel, fuel, mileage, or incidental expenses beyond the specified mileage reimbursement rate. The RFQ documents do not contain specific information regarding award values or total budget ranges for the procurement. All vendors submitting offers are required to acknowledge acceptance of all terms, conditions, and specifications outlined in the original RFQ and any official amendments published prior to submission.