Banknote Security Paper

The County of Orange, California, through its County Executive Office - County Procurement Office, is soliciting proposals for Banknote Security Paper used in official vital records. The procurement is a fully electronic Request for Proposals (RFP) targeting qualified firms capable of manufacturing high-security intaglio banknote paper with sophisticated security features. Required deliverables include banknote paper with embedded security elements such as watermarks, UV fibers, security threads, and anti-copy features, specifically designed to comply with California Health and Safety Code, Chapter 14, Section 103526.5(b). Respondents must demonstrate a minimum of five years' experience in manufacturing or supplying intaglio banknote security paper and maintain restricted access production facilities with comprehensive video surveillance. The evaluation criteria are comprehensive, totaling 1,000 points across five categories: firm qualifications and experience (250 points), project approach and quality/delivery (200 points), proposal organization and compliance (150 points), presentation/interview performance (150 points), and pricing (250 points). Key dates include a deadline for questions on December 30, 2025, at 2:00 p.m., and proposal submissions due on January 27, 2026, at 2:00 p.m., with all submissions required through the County's eProcurement Portal.

The RFP incorporates local business preferences, specifically offering a five percent preference for Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certified respondents, with an enhanced eight percent preference for businesses certified in both categories. Respondents must provide valid D-U-N-S and UEI numbers and submit references from public agencies or government bodies. While no incumbent vendor is specified, the contract is structured as a five-year usage agreement without guaranteed minimum purchase quantities, allowing the County and other authorized governmental and non-profit entities to order materials as needed. The contract will require comprehensive insurance coverage, including $1,000,000 per occurrence and $2,000,000 aggregate commercial general liability. Although the RFP is marked as "NO VALUE," the detailed requirements suggest a significant procurement opportunity with potential for substantial contract value over the five-year term. Proposals are limited to 50 pages and must remain valid for 365 days from the submission date, with contract award subject to approval by the County Board of Supervisors and completion of reference and past performance verification.