Ballfield Lighting Replacement - Timber Trail Park

Bryan County, Georgia is soliciting sealed bids from experienced and qualified contractors for the Timber Trail Park Ballfield Lighting Replacement Project, a public works procurement involving the replacement of ballfield lighting, poles, and controls for seven ballfields located at 508 Timber Trail, Richmond Hill, Georgia 31324. The primary objective is to modernize and improve the lighting infrastructure at the recreation facility to enhance usability and safety. Bidders must be experienced contractors capable of executing the full scope of ballfield lighting replacement work, including all associated poles and control systems. A mandatory pre-bid meeting will be held on Thursday, January 8, 2026, at 10:00 A.M. at the Timber Trail Recreation Center to allow prospective bidders to conduct site visits and clarify project requirements. Sealed bid proposals must be submitted to the Bryan County Public Works Building at 290 Fort McAllister Road, Richmond Hill, Georgia 31324, no later than 2:00 P.M. on Thursday, January 22, 2026, at which time bids will be publicly opened and read aloud. Bid documents are available upon request from Matt Montanye, Director of Public Works, at mmontanye@bryancountyga.gov. Bidders must submit a Bid Bond or certified cashier's check equal to not less than 10 percent of the base bid amount, and the successful contractor will be required to provide Performance and Payment Bonds each equal to 100 percent of the contract price.

The solicitation documents do not specify set-aside designations, disadvantaged business enterprise requirements, or restrictions limiting competition to particular categories of organizations, indicating this is an open competitive procurement. No incumbent contractor, existing vendor relationships, or current infrastructure integration requirements are identified in the available documentation. The County reserves the right to reject any or all bids determined to be nonconforming, nonresponsive, unbalanced, or conditional, and retains discretionary authority to reject bids not in the County's best interest. All submitted bids remain binding options for the County for acceptance or rejection within sixty calendar days from the bid opening date. No specific contract award value or budget range is disclosed in the procurement materials provided, though the 10 percent bid bond requirement and performance bond obligation equal to 100 percent of contract price suggest a project of moderate to substantial value.