FINAL _ Invitation to Bid.doc

Bryan County Board of Commissioners, Pembroke, Georgia

INVITATION TO BID

TIMBER TRAIL PARK – BALLFIELD LIGHTING REPLACEMENT PROJECT

1. Sealed bid proposals for the Timber Trail Park – Ballfield Lighting Replacement Project will be publicly opened and read aloud at the Bryan County Public Works Building located at 290 Fort McAllister Road, Richmond Hill, Georgia 31324 at 2:00 P.M. on Thursday, January 22, 2025. Prior to the bid opening sealed bids may be delivered to the Public Works Office located at the above address Monday – Friday during normal business hours from 7:00 A.M to 3:30 P.M.

A pre-bid meeting will be held at 10:00 A.M. on Thursday January 8, 2026, at the Timber Trail Recreation Center located at 508 Timber Trail, Richmond Hill, Georgia, 31324.

2. Bryan County is soliciting bids from experienced and qualified Contractors who are interested in submitting a proposal and entering into a contract for replacement of ballfield lighting, poles and controls for seven ballfields located at Timber Trail Park, 508 Timber Trail, Richmond Hill, Georgia, 31324.

3. Bid documents may be acquired by requesting via an email to the individual below.

Matt Montanye Director of Public Works mmontanye@bryancountyga.gov

4. Bids shall be accompanied by a Bid Bond or certified cashier's check in an amount not less than 10% of the base bid. Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder upon award of the contract. Each Bond shall be accompanied by a "Power of Attorney" authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

5. Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the County to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

6. It is understood and agreed that the bidder agrees that this bid shall be an option, which is hereby given to the Owner to accept or reject this bid at any time within sixty (60) calendar days from the date on which it is opened and read. It is expressly covenanted and agreed that this proposal is not subject to withdrawal by the bidder during the term of said option. The party submitting the bid is solely responsible for delivering the bid to the exact location and by the time stated.