Baled Straw & Excelsior Bales

The City of Philadelphia Procurement Department is soliciting quotes for baled straw and excelsior bales as a micro purchase through PHLContracts, with quotes due September 3, 2026. The solicitation will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder.

Sellers must quote all items to be eligible for award. Submission occurs through www.PHLContracts.phila.gov and requires completion of a signed Consent and Authorization Agreement prior to bid closing, submission through multiple platform tabs (General, Items, Questions, Terms & Conditions, Attachments, Summary), confirmation of Local Business Entity certification status if applicable, and acceptance of all terms and conditions. The LGBTQ Applicant Opportunity Data Form is optional; submission of demographic and certification data is voluntary.

The total contract value shall not exceed $43,000, adjusted annually based on CPI-U increases from January 1, 2020 and rounded to the nearest $1,000. The contract term is 365 days from the effective date and automatically terminates thereafter. Delivery is FOB Destination Point, with payment due following delivery and City approval via electronic deposit. The City is exempt from federal excise, transportation, and Pennsylvania sales taxes; all pricing must be quoted net, exclusive of taxes.

Sellers must maintain workers' compensation insurance at statutory limits, general liability insurance with minimum $500,000 per occurrence, and automobile liability insurance at $300,000 per occurrence if applicable. Quotes remain valid for 60 days from submission or throughout the contract term for requirements contracts. The City reserves the right to reject any and all quotes, accept quotes from multiple sellers, and accept quotes on individual items without accepting all items quoted. Vendors shall not deliver or provide services until notified by the department.