Seller SOP Checklist B2727886.pdf
PDF 189 KB Posted
- Attached to
- Baled Straw & Excelsior Bales
- Solicitation number
- B2727886
- Issued by
- Pennsylvania
About this file
This is a Seller Submission Checklist for the City of Philadelphia Procurement Department's PHLContracts platform, applicable to a small purchase micro-procurement for Baled Straw & Excelsior Bales in Pennsylvania. The document outlines the step-by-step requirements for vendors submitting quotes through the electronic bidding system. Sellers must navigate through multiple tabs—General, Items, Questions, Terms & Conditions, Attachments, and Summary—to complete their bid submission. The purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. All items must be quoted in order for the seller to be eligible for award, and vendors are explicitly instructed not to deliver or provide services until receiving notification from the department.
The submission process requires vendors to confirm their Local Business Entity (LBE) certification status, input unit costs for each line item, answer all mandatory questions, accept terms and conditions, and submit a valid Consent & Authorization form as a prerequisite to quote consideration. Vendors must also download and review all attachments, complete any required documentation, and optionally submit an LGBTQ Applicant Opportunity Data Form. The checklist emphasizes that red validation messages must be addressed and cleared before final submission, and vendors are directed to save and continue after completing each tab to avoid losing their work. The quote is submitted through www.PHLContracts.phila.gov.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .