Baldwin Co DHR HVAC/Direct Digital Controls Service Agreemen

The Baldwin County Department of Human Resources (DHR) is seeking a three-year service agreement for HVAC Direct Digital Controls (DDC) systems located at 22259 Palmer Street in Robertsdale, Alabama. The procurement involves a comprehensive maintenance contract with a Honeywell controls service provider to perform quarterly site visits and remote inspections of the facility's WEBS N4 JACE controls system. Key deliverables include 8-hour quarterly visits to test and inspect controls, maintain software to current versions, review system functionality, and provide ongoing technical support. The service provider is expected to deliver quarterly reports documenting systems inspected and repairs completed, along with potential energy efficiency recommendations. The contract opportunity is posted on April 30, 2025, with proposals due by May 5, 2025, and requires all work to be performed during regular business hours (Monday-Friday, 8:00 AM - 4:00 PM). Evaluation criteria are not explicitly detailed in the provided documentation, but the contract suggests a focus on technical capabilities, system maintenance expertise, and comprehensive service coverage.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. However, vendors must be registered in Alabama Buys and comply with state procurement regulations, including tax compliance, immigration law adherence, and E-Verify program enrollment. While no incumbent vendor is identified, the contract indicates a preference for Honeywell control system expertise. The base contract pricing excludes parts and repair costs, with a provision for additional control device replacements at a discounted rate of 0.6 off the provider's price book (representing a 15% discount). Payment terms are net thirty (30) days, paid in arrears after service completion. The contract includes a computer upgrade component and requires integration with the existing WEBS N4 JACE controls system. Though a specific budget range is not provided, the three-year service agreement suggests a moderate-scale procurement focused on maintaining critical HVAC infrastructure for the Baldwin County DHR facility.